Business Assistant - Contractual role

Responsibilities:

• Takes responsibility for the administrative and organizational follow-up of BEST and team's activities.
• Takes care of all administrative and technical assistance: organization of business travel, processing mail, orders for office equipment and stationery, etc.
• Organizes and coordinates the Director’s activities, calendar management, expenses claims submission, travel bookings of flight and hotel.
• Gathers, communicates, and dispatches information throughout the team.
• Handles delicate and unexpected situations and facilitates the resolution of ongoing problems.
• Arrange and coordinate team engagement activities.
• PO management and creation.
• Courier management, prepares courier documents for requests.
• Manage BEST Email distribution list.
• Distributes monthly Personal Use and Staff Purchase orders.
• Upon request, manage Zone visitors hotel accommodation and transportation bookings.
• Upon request, submits visitor registration to Facilities Management.
• He / she reports directly to BEST Director.

Requirements:

• An in-depth knowledge of the industry
• Excellent written and verbal communication skills
• Capable of organizing/optimizing the activities of the senior leadership.
• Anticipates, take the initiative, and handles priorities.
• Carries out all team activities while displaying a sense of service, availability, and responsiveness.
• Works alongside relevant networks to ensure smooth communication, while respecting rules on discretion and confidentiality.
• Ability to manage complexity and dynamic business situation.