Buyer

Responsibilities: 

Overarching Activities:

• Handle end-to-end process for all purchase requisitions under framework agreement.
• Handle end-to-end process for low-value purchase orders not under framework agreement.
• Manage sourcing for tail end.
• Take ownership of purchase’s full lifetime, from order to delivery.

Purchase Requests and Orders:

• Receive, verify, and act on purchase requisitions under framework agreement and low-value purchase requisitions.
• Examine purchase requisitions for completeness of technical details and information, interact independently with end users for correctness and warehouse for MM items before issue of RFQs.
• Review quotations before sending to end users and seek appropriate clarifications to resolve technical issues for Materials Master and Services Master items items and direct out items if possible.
• Seek technical and commercial clarifications from respective suppliers and communicate responses of suppliers to end users for final evaluation.
• Issue tender enquiries, open tender documentation, technical and commercial evaluation of suppliers to issue purchase orders and supply agreements.

Biddings, Negotiations and Tenders: 

• Negotiate with vendors to contract or award purchase orders in accordance with company policies and procedures.
• Obtain confirmation on specified items and conditions and tabulate prices of technically acceptable bidders to issue purchase order to lowest bidder.
• Monitor and control compliance with complex agreements and tenders.
• Prepare Tender Committee submissions and evaluate tenders and recommendations to Tender Committee participants.
• Lead price negotiations, agreements and progress monitoring while checking the quality of services/materials provided.
• Support investigation of any major issues/supply contract breaches in the procurement cycle to supervise the preparation of consequent action plans.

Delivery and Expediting:

• Coordinate the interface of logistics (i.e. procurement, freight forwarders, transportation, and warehousing), to ensure efficient and timely delivery of materials.
• Monitor progress of suppliers and assure they are working within the deadlines.
• Coordinate actions with end-user focal points to set priorities and schedules.
• Ensure all permits/import licenses and Ministry of Interior clearances are obtained and maintained.
• Ensure that all proper customs requirements are understood and communicated to freight forwarders and vendors and other related government agencies.

Contract Management:

• Understand and exercise pricing formula in framework agreements.
• Prepare Tender documents along with suitable pricing mechanisms/schedule in the form of Bills of Quantities, Schedules of Rates, Lump Sum prices, etc. for inclusion in Tender documents.
• Perform contractual and commercial evaluation of bids, with commercial tender tabulation, pricing and terms and conditions of the contract.
• Review/evaluate contractor claims, and report on validity.
• Review interim applications for payment verifying accuracy and compliance with the contract terms.
• Evaluate variations, change orders or concession requests with the contractor, and prepare documentation for approval.
• Maintain high quality of records and updates on contracts/tenders, contractors, etc.
• Responsible for contract administration (post award).

Internal Customers & Supplier Relations:

• Communicate and discuss technical requirements and procedures with vendors/supplier to establish and maintain professional relationship
• Liaise and regularly coordinate with internal customers and maintain proper track of purchase requisition to provide the best customer service within the company.
• Receive purchased materials and services and coordinate delivery to respective requestors.

Policies, Systems, Processes and Procedures: 

• Comply with and ensure other team members comply with all section’s policies, processes, standard operating procedures, and instructions so that work is carried out in a controlled and consistent manner.
• Provide critical input to support the development of the Section’s systems, policies, processes, and procedures to meet business requirements.
• Contribute to the identification of opportunities for continuous improvement of departmental systems, policies, processes, and practices considering ‘international leading practices’ to improve productivity and operational efficiency.

Quality, Health, Security, Safety and Environment: 

• Ensure compliance with regulatory requirements and relevant quality, health, safety, security, and environmental procedures and controls across the section to guarantee employee safety and delivery of high-quality products/services.
• Act as a role model and promote the concept of proactive safety and take personal responsibility to ensure that colleagues work without at-risk behaviours and conditions in order to positively contribute to the overall goal of zero incidents.

Reporting:

• Provide transparency to management on progress of tenders and other strategic sourcing events.
• Prepare relative reports in a timely and accurate manner in order to meet the departmental requirements, policies, and standards.

Requirements: 

• Min 3 years into Oil & Gas, Petrochemical OR Commodities industry.
• Min 2 years into Procurement.
• SAP required.
• Any Bachelor's degree.