Executive Assistant

Our client is a leading global investor with more than four decades of experience providing capital and strategic support to over 500 growth companies throughout its history. Established in 1980 to partner with visionary entrepreneurs and deliver lasting impact, the firm combines a collaborative global approach, sector-specific expertise, a long-term investment horizon, and a deep understanding of growth drivers. This allows them to partner effectively with great entrepreneurs and management teams to scale innovative businesses around the world.

Responsibilities:

• Reserve meeting rooms and offices for visiting executives
• Prepare DIDO (days in/days out) on monthly basis
• Maintenance of subscriptions (magazines, news, online)
• Complete expense reports by collecting all boarding passes, bills, hotel invoices, etc.
• Assist with specific personal tasks when asked to help facilitate the executive’s day to day (eg. restaurant reservations, tracking of insurance claims, etc.)

Requirements:

• 8-10+ years of EA experience supporting executive(s) in a professional services organization
• Experience in the Financial Services industry preferred
• Proficient in Microsoft Office, including Outlook, Excel, Word, and PowerPoint
• Ability to multitask, work under pressure and think critically while retaining accuracy
• Strong interpersonal skills, creativity, thoughtful business judgment and professional maturity
• High energy level, strong communication skills, intellectual curiosity
• Strong project management skills; ability to move tasks along and follow up is critical
• Desire to collaborate with colleagues throughout the firm globally
• Motivated, flexible, team-player spirit