O

Office Manager & HR Generalist

Chestnut Ridge United States

3 months ago


Years of Experience

5 - 15 years

Workplace Type

On-site

Seniority Type

Associate

Industry

Pharmaceuticals


Analyse your salary

Want to know how much a Office Manager & HR Generalist make in Chestnut Ridge United States?

Get Salary insights for Office Manager & HR Generalist in Chestnut Ridge United States. Know how your salary compares to the industry average. Our AI analyzer uses other candidates' stated pay expectations to identify market trends.


Skills

PayrollAdministrative TasksOffice ManagementCoordinate MeetingsExpense ReportsCreating Reports

Contact our TA to know more about the job

Shamia Pawaskar

Talent Advocate at WhiteCrow


Description

About our client

Our client is a leading Indian pharmaceutical company, headquartered in Bengaluru and a footprint across 100 countries. The company manufactures pharmaceutical products, over-the-counter drugs, and nutraceuticals. They operate two business verticals, Regulated Markets and Emerging Markets. Their manufacturing footprint covers 8 manufacturing facilities in 4 continents, including 5 US FDA approved facilities and a dedicated R&D facility in India with global filing capabilities.

The company partners with generic companies in US and Canada, to supply retail and hospital generics in injectable products and soft gels. In European markets, it has long-term relationships for the development of projects and supply agreements. In Australia and New Zealand, the company is engaged in manufacturing and supply of soft gels and value-added manufacturing.


Job description

Overview:


  • Coordinates and oversees administrative duties, ensures that U.S. offices operate efficiently and smoothly, and acts as face to the company. 
  • Responsibilities include greeting visitors, managing office supplies, overseeing other administrative staff (as needed), owning office budgets, and supporting select staff with administrative tasks (i.e. Business President, HR, Sales & Customer Operations).


Responsibilities:   


  • Perform administrative duties in the office and ensure that office is operating smoothly         
  • Manage office supplies inventory, place orders and negotiate contracts as necessary        
  • Greet visitors (including but not limited to external officials, regulators, and executives)       
  • Receive and sort incoming mail and deliveries, and manage outgoing mail 
  • Develop office policies and procedures, and ensure they are implemented appropriately     
  • Assist with office layout planning and office moves, and coordinate with IT as needed  
  • Manage office budget      
  • Identify opportunities for process and office management improvements  
  • Provide administrative support as necessary, including scheduling group meetings, maintaining calendars, processing expense reports, doing research and creating reports        
  • Manage logistical support of visitors, such as company executives and business partners
  • Organize events including Trade Shows / Customer Event registration, booth coordination, travel arrangements and other activities as needed
  • Development and manage company activities, philanthropy projects and external communications to such organizations        
  • Manage departmental records: gathering information, tracking documents, creating, and maintaining traditional and electronic records and files      


Requirements:


  • Proficiency in a body of information required for the job  
  • Bachelor’s Degree a plus and/or equivalent experience
  • Proficient in Microsoft Office
  • Scheduling meetings
  • Phone business etiquette
  • Arranging and tracking travel
  • Negotiating small contracts with office supply vendors and managing purchase orders


Knowledge:


  • Advanced skills in using spreadsheet, word-processing, power point application software.
  • Ability to effectively prepare written correspondence, presentations, answer and screen calls and plan/coordinate meetings.
  • Ability to communicate effectively with individuals and groups.
  • Ability to solve HR related problems by combining judgment with knowledge of business practices.
  • Ability to work independently and in teams. Demonstrated excellence in organizational and time-management skills with the ability to multi-task.
  • Ability to handle sensitive and confidential information.
  • Strong, professional interpersonal skills; experience establishing effective relationships with business leaders and external partners, while managing stressful situations.
  • Ability to solve problems, exercise judgment within generally defined practices and policies.
  • Detail oriented.


Abilities &Physical Requirements:    


  • Sit, Stand, Bend frequently.
  • Adapt to various environments including shop floor.
  • Lift 10 – 20 pounds.
  • Business travel <5%.

Sign up to create profile

Fill in your details to create profile on WhiteCrow

Why get hired via WhiteCrow?

We take your privacy seriously

We take your privacy seriously

By default, your profile stays hidden from past & current employers. We only showcase your anonymous profile to employers and seek your permission before revealing your full profile.

Know more

Personal & Dedicated Talent Advocate

Personal & Dedicated Talent Advocate

Our Talent Advocates are here to help: from providing insider knowledge to guiding you through interviews to negotiations.

Know more

Exclusive Jobs from Top Companies

Exclusive Jobs from Top Companies

Gain access to mid to senior level executive job opportunities at more than 90 of the Fortune 500 companies globally on WhiteCrow.

Know more

Why get hired via WhiteCrow?

With our unique combination of AI matching technology and human expertise, WhiteCrow will help you get discovered for your unicorn role.

Know more

Contact our TA to know more about the job

Shamia Pawaskar

Talent Advocate at WhiteCrow


People also viewed

HR Business Partner

Penang, Malaysia

3 months ago


Planning and Performance Management Analyst

London,England,United Kingdom

a year ago


Capital Program Specialist

Sydney, Australia

3 months ago


OT Project Manager_NOF

Chennai, India

7 days ago


Executive Assistant

Gurgaon, India

2 months ago


Office Manager

Singapore, Singapore

4 months ago


GTM Manager

Bangkok, Thailand

6 months ago


ASC - Business Writer

Dhahran, Saudi Arabia

2 months ago


View more jobs

Sign up to create profile

Fill in your details to create profile on WhiteCrow