Executive Assistant and Administrative Lead

EH&S Analyst I

Admin Support (Executive Assistant)

Project Manager

Specification Sales Engineer, Low Voltage System Assemblies

Senior Reliability & Testing Engineer

EMEA Field Service Power Distribution Lead Engineer- Switchgear

Accounts Payable

Service Coordinator

Responsibilities: Executive Support: <ul><li>Act as the primary point of contact for internal and external stakeholders on behalf of the MD.</li><li>Manage complex calendars, schedule meetings and appointments.</li><li>Prepare agendas, presentations, and reports for meetings.</li><li>Handle email correspondence and ensure timely responses.</li></ul> Travel Management: <ul><li>Liason with travel partner as SPOC for Travel Desk. Ensure timely wallet top up and accurate record-keeping. Manage Travel partner payment process and vendor management on SAP.</li><li>Arrange and coordinate domestic and international travel accommodations for the executives and others, including flight bookings, hotel accommodations, transportation, and itinerary planning.</li><li>Monitor travel itineraries, provide updates, and address any last-minute changes or emergencies.</li></ul> Confidentiality and Discretion: <ul><li>Handle sensitive and confidential information with intergrity, discretion and professionalism.</li><li>Maintain a high level of confidentiality in all aspects of the role.</li></ul> Compliance: <ul><li>Ensure 100% compliance on:&nbsp;</li><li>Vendor onboarding and documentation</li><li>Office safety protocols</li><li>Third-party office staff compliance</li><li>POSH training completion for all employees</li><li>Maintain accurate compliance records and provide periodic reports.</li></ul> Vendor Management: <ul><li>Oversee compliant and timely onboarding of vendors.</li><li>Supervise procurement quality assurance in SAP.</li><li>Ensure adherence to procurement policy from PO to Pay cycle.</li><li>Maintain accurate records for PO process, approvals, invoices, and agreements.</li></ul> Budgeting: <ul><li>Track monthly admin budget and ensure spend efficiency.&nbsp;</li><li>Provide 100% accurate monthly budget forecasting.&nbsp;</li><li>Monitor expenses and prepare reports for leadership review.</li></ul> Employee Engagement: <ul><li>Lead quarterly and annual R&amp;R programs, including trophy and certificate management.&nbsp;</li><li>Arrange and coordinate office events, meetings, and conferences, including logistics and catering arrangements.</li><li>Organize annual employee meets and engagement activities.&nbsp;</li><li>Ensure comprehensive onboarding for new joiners.</li></ul> Administrative Support &amp; Office Management: <ul><li>Oversee the general administrative functions of the office, handle administrative tasks including drafting correspondence, filing documents, and maintaining organizational systems.</li><li>Oversee the smooth operation of the corporate office, ensuring office supplies are stocked, equipment is maintained, and facilities are well-organized.&nbsp;</li><li>Ensure office operations run smoothly, maintaining a clean and well-organized workspace.</li><li>Help with ad-hoc tasks and projects as directed by the CXOs and corporate employees.</li><li>Serve as a liaison with building management vendor, external vendors, and service providers to address any office-related needs/issues.&nbsp;</li><li>Supervise office pantry and security staff</li></ul> Communication and Correspondence: <ul><li>Act as the primary point of contact between the CXOs and internal/external stakeholders.</li><li>Handle incoming and outgoing communications, including emails, phone calls, and mail.</li><li>Draft and proofread documents, reports, and presentations.</li><li>Draft and distribute internal and external communications, including announcements and reports for the CXOs</li><li>Coordinate and facilitate effective communication within the office.</li></ul> Requirements: <ul><li>5 years +&nbsp;</li><li>Global MNC experience is preferred.</li><li>Bachelors degree in business administration, management, or a related field (preferred).</li><li>Proven experience as both personal assistant and admin lead.</li><li>Excellent communication skills, both written and verbal, with the ability to interact professionally with individuals at all levels.</li><li>Strong attention to detail and accuracy in all work performed.</li><li>Strong organizational and multitasking abilities.</li><li>Arrange and coordinate office events, meetings, and conferences, including logistics and catering arrangements.</li><li>Understanding of 3rd Party Compliances.</li></ul>

Responsibilities: EHS Analysts have full authority to: <ul><li>input, maintain, and update internal EHS databases and logs</li><li>Generate, analyze, and distribute EHS performance reports</li><li>Manage document versions and ensure accessibility of EHS policies and procedures</li><li>Coordinate with contractors, labs, or suppliers for compliance support</li><li>Can initiate fact-finding activities for minor incidents and near misses</li></ul> EHS analysts are required to escalate the following: <ul><li>Approval of changes to EHS policies, programs, or procedures</li><li>Final review and submission of external regulatory reports to government agencies</li><li>Signing of contracts or service agreements with third-party vendors</li><li>Initiation of major corrective actions involving cost, manpower, or cross-functional coordination</li><li>Disciplinary recommendations related to EHS non-compliance (major safety violations)</li></ul> Requirements: <ul><li>Minimum 1 to 3 years or more working experience in Environment Health and Safety Roles</li><li>Experience as a Safety Officer or Pollution Control Officer is an advantage</li><li>Experience in working with a multinational company, local or abroad, is an advantage</li><li>College degree, major in Environmental, Chemical, Electrical, Mechanical Civil Engineering.</li><li>Highly Knowledgeable in MS Office applications (Word, Excel, PowerPoint, Forms, etc.)</li></ul>

Responsibilities: <ul><li>To coordinate and facilitate meetings, ensuring accurate documentation through comprehensive minute-taking and timely distribution.&nbsp;</li><li>Manage visa application requests, end-to-end accommodation, travel arrangements, and logistical support for staff and visitors, ensuring efficiency, cost-effectiveness, and a seamless experience.</li><li>Responsible and liaise with 3rd party service providers to ensure timely and compliant processing of Professional Visit Pass (PVP) application for both staff and external vendors.</li><li>Manage with 3rd party service providers to ensure accommodation arrangements for long-stay foreign staff and vendors, including housing setup (apartment, condominium, or staff house), utility provisioning, and food delivery coordination.&nbsp;</li><li>Participate in internal and external audits, ensure timely closure of audit findings with proper documentation and evidence.</li><li>Ensure adherence to company policies and regulatory requirements, maintaining compliance across all administrative and operational activities.</li><li>Coordinating with the canteen service provider to ensure consistent food quality, hygiene and food quantity to meet the daily operation’s needs and to audit canteen timely manner and attend external audit if needed.</li><li>Manage telephone system and deal with service provider if having issue.</li><li>To manage office furniture. To deal with vendor and raise purchase requisition for new added or replacement.</li><li>Actively engage in safety, quality and compliance programs while providing comprehensive administrative support to operations.&nbsp;</li><li>Serve as the primary contact for internal departments and external suppliers in managing administrative matters with efficiency and professionalism.</li><li>Verify and review service provider / vendor billings to ensure accuracy, compliance with contractual terms, and timely processing.</li></ul> Requirements: <ul><li>Degree in business administration or related field.</li><li>Several years of experience working in an administrative role.</li><li>Effective communication skills in multiple languages, both written and verbal to engage with different level of employees and service providers across diverse regions.</li><li>Basic knowledge of office management systems and procedures.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint).</li><li>Ability to handle sensitive information confidentially.</li></ul>

Responsibilities: <ul><li>Manage and supervise team’s projects’ progress</li><li>Project management– meeting project milestones, cost control/savings for projects and timely project billing.&nbsp;&nbsp;</li><li>Validate suppliers’ quotations are in accordance to site requirements</li><li>Ensure sales team provide the required info to project team for efficient project execution</li><li>Support sales team during bidding phase on project structure presentation and site surveys</li><li>Be clear on project payment milestones and carry out billing timely</li><li>Monthly billing forecasting to reporting manager</li><li>Ensure proper handover to service department with full documentation</li><li>Ensure proper handover documents are submitted to clients for their signatories</li></ul> Requirements: <ul><li>Diploma or Degree in engineering</li><li>10+ years or more in project management responsibilities in low voltage systems</li><li>Experience in managing data centers projects</li><li>Experience in dealing with Contractors, Facilities managers, end users, consultants and managers</li><li>Experience in managing 3rd party subcontractors&nbsp;</li><li>Ability to communicate English with regional counterparts</li></ul>

Role Description: <ul><li>Specification Sales Engineer, Low Voltage System Assemblies What you’ll do: As a Specification Engineer, you will have the opportunity to align your skills, interests, and aspirations with a role that allows you to define your own goals.</li><li>You will be responsible for expanding and maintaining a network of specifying entities—such as engineering offices, consultants, and end-users—ensuring the company is involved early in the project lifecycle.</li><li>You will influence specifications, track project sources, and ensure internal alignment to maximise opportunity conversion and solution adoption.</li></ul> Responsibilities: <ul><li>Prospecting: Identify new specifying entities and early-stage projects through proactive research and outreach.Building Relationships with Priority Specifying Entities: Cultivate long-term relationships with consultants, engineers, and end-users to influence project direction.</li></ul> <ul><li>Planning Account Actions: Develop account-specific strategies to drive specification success and long-term engagement.</li></ul> <ul><li>Planning Calls: Prepare and schedule impactful calls with specifying entities to uncover and advance project opportunities.</li></ul> <ul><li>Conducting Discovery: Gather detailed insights into customer needs, project requirements, and decision-making processes.</li></ul> <ul><li>Planning Opportunities: Align internal resources and timelines to capitalise on identified project opportunities.</li></ul> <ul><li>Drafting Initial Concepts: Create early-stage technical and commercial proposals tailored to project specifications.</li></ul> <ul><li>Transferring Descriptive Concepts to Backend: Ensure smooth handover of project concepts to internal teams for execution and follow-up.</li></ul> <ul><li>Making Bid or No Bid Decisions: Evaluate project fit and strategic value to determine pursuit strategy.</li></ul> <ul><li>Communicating with Internal Stakeholders: Coordinate with Project Sales Engineers, back office, and project management to ensure project continuity.</li></ul> Requirements: <ul><li>Educational Background: Bachelor’s or Master’s degree in Electrical Engineering, or justifiable equivalent education.</li><li>Previous Experience: 2–5 years of experience.</li><li>Required Languages: English &amp; Turkish</li></ul>

Responsibilities: <ul><li>Break down high-level Reliability and Validation Strategies into detailed, executable test plans; define test sequencing, sample allocation, logistics, and schedule alignment.</li><li>Coordinate with internal R&amp;T labs, shared labs, suppliers, and third-party test houses for test execution.</li><li>Manage test readiness including sample build status, configuration control, and documentation completeness.</li><li>Coordinate sample logistics, shipment, and handling with manufacturing, suppliers, and test labs.</li><li>Support PO release, cost tracking, and budget adherence for validation and reliability testing.</li><li>Maintain accurate test status, schedules, costs, and results in the project management system.</li><li>Create, maintain, and issue detailed test plans, validation/reliability test reports, and complete auditable documentation packages.</li><li>Ensure traceability between test requirements, execution, and reported results.</li><li>Interface with Reliability Engineers, PDE, MPDE, Quality, Manufacturing, and Procurement teams.</li><li>Proactively identify risks, schedule constraints, and execution gaps; escalate as needed.</li></ul> Requirements: <ul><li>3–6 years of experience in test coordination, validation testing, reliability testing, or engineering project support.</li><li>Solid understanding of reliability and validation test environments (environmental, mechanical, electrical).</li><li>Experience coordinating with internal labs, external test houses, and suppliers.</li><li>Strong organizational and project tracking skills with high attention to detail.</li><li>Ability to manage multiple tests and priorities simultaneously.</li></ul> Preferred / Nice to Have: <ul><li>Hands-on background in reliability or validation testing.</li><li>Familiarity with industry standards: EIA, IEC, IPC, ISTA, or customer-specific validation requirements.</li><li>Experience with project management or test tracking systems.</li><li>Background supporting data center power, cable, or connector products.</li></ul>

Overview: <ul><li>On-site customer work across the EMEA region (Data Centers, Utilities, Oil &amp; Gas) Remote work handling administrative and planning tasks</li><li>Candidates can be based in Ireland, the UK, Netherlands, Poland, or Romania, ideally near a major airport.</li></ul> Responsibilities: <ul><li>Lead installation, maintenance, commissioning, testing, and fault-finding of MV and HV equipment</li><li>Lead installation projects, oversee third-party providers, support fellow engineers, and ensure equipment operates at optimal performance.</li><li>Perform site testing (e.g., insulation resistance, primary/secondary injection, functional testing)</li><li>Provide advanced technical support and root cause analysis for complex power distribution fault</li><li>Review and approve service documentation, test reports, and commissioning records</li><li>Act as the primary customer contact during project execution</li><li>Support and mentor service engineers, promoting safety and best practices</li><li>Collaborate with project teams to meet delivery targets and ensure customer satisfaction</li></ul> Requirements: <ul><li>Higher Diploma or Degree in Electrical Engineering</li><li>Proven experience in power distribution testing and commissioning</li><li>Ability to test and commission large MV to HV installations</li><li>Experience with protection relay programming</li><li>Strong IT skills and attention to detail</li><li>This is a hands-on, customer-facing position suited for candidates with a strong technical background. Skills:</li><li>Strong troubleshooting and problem-solving abilities</li><li>Leadership mindset with the ability to coach and develop others</li><li>Flexibility to travel extensively across the EMEA region</li></ul>

Responsibilities: Financial Accounting: <ul><li>Responsible for third-party and inter-company AP invoices approval, posting and payments for one or several SEAP entities (e.g.: Australia, Indonesia, Malaysia).</li><li>Responsible for staff claims approval, posting and payment for one or several SEAP entities (e.g.: Australia, Indonesia, Malaysia).</li><li>Approvals of Intercompany, 3rd party and staff claims require review of supporting documents and compliance with Delegation of Authority, before payment.</li><li>ERP: Update exchange rates in SAP and perform month-end revaluations.</li><li>ERP: Manage vendor creation in SAP B1.</li><li>ERP: Reconcile Statement of Accounts from third-party and inter-company suppliers against AP Aging in SAP B1. Resolve any discrepancies with suppliers.</li><li>Interco reconciliation tool (HFM): Upload inter-company transactions in HFM and ensure proper matching.</li><li>Prepare assigned Balance Sheet schedules.</li><li>Post certain standard monthly journal entries</li></ul> Cash flows, financing and engagement with banks: <ul><li>Prepare the monthly cash flow forecast for review by Senior Accountant.</li><li>Periodically check sufficient liquidity for operations and proactively alert Manager about any potential cash flow situations.</li><li>Ensure external/internal loan repayments and interest payments are promptly processed according to the due date/payment terms.</li><li>Handle banker’s guarantee issuance and liaise with bank on AP-related matters</li></ul> Tax and GST: <ul><li>Prepare GST/SST/VAT/WHT filing for review by Finance Manager/Senior Accountant prior to submission.</li></ul> Audits/ Projects and Adhoc: <ul><li>Support the annual audit process by providing required documents to both external and internal auditors.&nbsp;</li><li>Assist and actively participate in project and system implementation activities.</li><li>Cover other AP executive’s daily operations during period of leave or absence.</li><li>Undertake any ad-hoc Finance assignment as required.</li></ul> Requirements: <ul><li>Diploma/Degree in Accountancy, Business Administration, or a professional qualification (ACCA, CPA, etc).</li><li>3 years’ experience of Accounts Payables.</li><li>Experience in administering inter-company invoices, 3rd party invoices and staff expense claims, including payment</li></ul>

Responsibilities: <ul><li>Financial Accounting</li><li>Responsible for third-party and inter-company AP invoices approval, posting and payments for one or several SEAP entities (e.g.: Australia, Indonesia, Malaysia).</li><li>Responsible for staff claims approval, posting and payment for one or several SEAP entities (e.g.: Australia, Indonesia, Malaysia).</li><li>Approvals of Intercompany, 3rd party and staff claims require review of supporting documents and compliance with Delegation of Authority, before payment.</li><li>ERP: Update exchange rates in SAP and perform month-end revaluations.</li><li>ERP: Manage vendor creation in SAP B1.</li><li>ERP: Reconcile Statement of Accounts from third-party and inter-company suppliers against AP Aging in SAP B1. Resolve any discrepancies with suppliers.</li><li>Interco reconciliation tool (HFM): Upload inter-company transactions in HFM and ensure proper matching.</li><li>Prepare assigned Balance Sheet schedules.</li><li>Post certain standard monthly journal entries</li><li>Cash flows, financing and engagement with banks</li><li>Prepare the monthly cash flow forecast for review by Senior Accountant.</li><li>Periodically check sufficient liquidity for operations and proactively alert Manager about any potential cash flow situations.</li><li>Ensure external/internal loan repayments and interest payments are promptly processed according to the due date/payment terms.</li><li>Handle banker’s guarantee issuance and liaise with bank on AP-related matters</li><li>Tax and GST</li><li>Prepare GST/SST/VAT/WHT filing for review by Finance Manager/Senior Accountant prior to submission.</li><li>Audits/ Projects and Adhoc</li><li>Support the annual audit process by providing required documents to both external and internal auditors.&nbsp;</li><li>Assist and actively participate in project and system implementation activities.</li><li>Cover other AP executive’s daily operations during period of leave or absence.</li><li>Undertake any ad-hoc Finance assignment as required.</li></ul> Requirements: <ul><li>Diploma/Degree in Accountancy, Business Administration, or a professional qualification (ACCA, CPA, etc).</li><li>3 years’ experience of Accounts Payables.</li><li>Experience in administering inter-company invoices, 3rd party invoices and staff expense claims, including payment</li></ul>

Responsibilities: <ul><li>Coordinate monthly contract visits (report extraction, customer contact, scheduling, job creation and report distribution).</li><li>Manage off contract maintenance visits and reactive call outs.</li><li>Support service contracts, ensuring compliance with SLAs.</li><li>Assist with accounts receivable/payable processes related to service activities.</li><li>Handling of incoming calls and other communications related to service activities.</li><li>Processing of orders to factories and 3rd party suppliers, administration of payables to suppliers in collaboration with our Singapore-based accounts team.</li><li>Support processing of customer purchase orders, delivery dockets to the warehouse and invoicing of clients through ERP SAP B1.&nbsp;</li></ul> Requirements: <ul><li>Relevant experiences with order processing</li><li>1-3 years’ experience in administration / reception</li><li>Experience as a coordinator within service-related industry</li></ul>

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20 3rd party entities Jobs found

Executive Assistant and Administrative Lead

EH&S Analyst I

Admin Support (Executive Assistant)

Project Manager

Specification Sales Engineer, Low Voltage System Assemblies

Senior Reliability & Testing Engineer

EMEA Field Service Power Distribution Lead Engineer- Switchgear

Accounts Payable

Accounts Payable

Service Coordinator

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Skills

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20 3rd party entities Jobs found

Executive Assistant and Administrative Lead

EH&S Analyst I

Admin Support (Executive Assistant)

Project Manager

Specification Sales Engineer, Low Voltage System Assemblies

Senior Reliability & Testing Engineer

EMEA Field Service Power Distribution Lead Engineer- Switchgear

Accounts Payable

Accounts Payable

Service Coordinator

WhiteCrow WhiteCrow is on a mission to connect companies with the best talent across the globe.

EMPLOYER

TALENT

COMPANY

Contact Us

JOBS BY SKILLS

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WhiteCrow
WhiteCrow is on a mission to connect companies with the best talent across the globe.