Business Assistant - Contractual role

Office Assistant

Business Analyst

IT Asset & Assurance Analyst

Automation Controls Engineer

Senior IT Analyst DW&C Hardware Asset Management

Responsibilities: <ul><li>Takes responsibility for the administrative and organizational follow-up of BEST and teams activities.</li><li>Takes care of all administrative and technical assistance: organization of business travel, processing mail, orders for office equipment and stationery, etc.</li><li>Organizes and coordinates the Director’s activities, calendar management, expenses claims submission, travel bookings of flight and hotel.</li><li>Gathers, communicates, and dispatches information throughout the team.</li><li>Handles delicate and unexpected situations and facilitates the resolution of ongoing problems.</li><li>Arrange and coordinate team engagement activities.</li><li>PO management and creation.</li><li>Courier management, prepares courier documents for requests.</li><li>Manage BEST Email distribution list.</li><li>Distributes monthly Personal Use and Staff Purchase orders.</li><li>Upon request, manage Zone visitors hotel accommodation and transportation bookings.</li><li>Upon request, submits visitor registration to Facilities Management.</li><li>He / she reports directly to BEST Director.</li></ul> Requirements: <ul><li>An in-depth knowledge of the industry</li><li>Excellent written and verbal communication skills</li><li>Capable of organizing/optimizing the activities of the senior leadership.</li><li>Anticipates, take the initiative, and handles priorities.</li><li>Carries out all team activities while displaying a sense of service, availability, and responsiveness.</li><li>Works alongside relevant networks to ensure smooth communication, while respecting rules on discretion and confidentiality.</li><li>Ability to manage complexity and dynamic business situation.&nbsp;</li></ul>

Job Profile: <ul><li>The Office Assistant position will provide reception, clerical, and administrative support for the office in Dubai.&nbsp;</li><li>Responsibilities include scheduling meetings, assembling/distributing agenda and meeting materials, creating/updating spreadsheets, scanning, copying, filing, shredding, answering phones, delivery of documents, managing/scheduling the office conference room and special projects as requested.&nbsp;</li><li>In addition, this position will help with fiscal duties such as data tracking and purchasing as well as related financial responsibilities.&nbsp;</li><li>This position will also support with the scheduling needs of a few members of the Business Unit Leadership Team</li></ul> Responsibilities: <ul><li>Organize complex international travel arrangements including all visas and itineraries.&nbsp;</li><li>Booking accommodation, meeting rooms.</li><li>Organize timely itineraries for any overseas visitors by booking appropriate meeting facilities/hotel accommodation/ground transport/events/dinners.</li><li>Processing all expenses for the Leadership Team members under the scope.</li><li>Maintain tight control and provide visibility to management over the office overheads in order to prevent big and unnecessary expenses.</li><li>Providing support for office events, townhall meetings and various activities to contribute to a vibrant office culture,</li><li>Primary role involves the management of the reception area, serving as the initial point of contact for visitors, clients, and employees, consistently presenting a welcoming and professional image for the organization.</li><li>Responsible for tasks related to meeting room booking, visitor parking arrangements, and coordination of access cards with the building management.</li><li>Assisting Leadership team members in the scheduling of appointments, arranging meetings and facilitating conference calls as part of daily responsibilities.</li><li>Responsible for the procurement, organization, and maintenance of office supplies and equipment to ensure smooth operations.</li><li>Overseeing the office cleaning staff and maintaining a clean and secure office environment to promote safety and productivity.</li><li>Taking charge of courier arrangements and efficiently managing the receipt, sorting, and distribution of mail and packages.</li></ul> Requirements: <ul><li>2-5 years’ experience in a similar role with relevant experience</li><li>Positive, open minded, willing to help &amp; support</li><li>Ability to liaise &amp; build working relationships with key groups within different departments</li><li>Support &amp; promote a positive, energizing, optimistic, &amp; fun environment</li><li>Ability to balance priorities and work on multiple tasks, getting work done in an effective&amp; efficient manner</li><li>Operational oriented &amp; have a “can-do” attitude &amp; drive to get the job done</li><li>Negotiation skills applied with different vendors</li><li>Ability &amp; preparedness to make decisions, accept responsibility and take the initiative</li><li>Able to access &amp; process information on a range of topics, using appropriate search &amp; analysis techniques explain it to others &amp; apply this knowledge when required</li></ul>

Responsibilities: <ul><li>Market Research: Conduct comprehensive market research using a variety of sources, including surveys, interviews, data analysis, and secondary research, to understand market dynamics, consumer behaviour and emerging trends.</li><li>Competitive Analysis: Monitor and analyze the activities of competitors to identify strengths, weaknesses, opportunities, and threats in the market. Provide regular reports on competitor strategies and market positioning.</li><li>Data Analysis: Utilize statistical methods and data analysis tools to interpret complex datasets and transform them into actionable insights for business growth.</li><li>Product and Service Evaluation: Evaluate the performance of existing products and services and provide recommendations for improvements or potential new offerings based on market demands.</li><li>Report Generation: Prepare comprehensive and visually appealing reports, dashboards, and presentations to effectively communicate research findings and business recommendations to stakeholders at all levels.</li><li>Project Planning: Collaborate with project managers and stakeholders to develop detailed project plans, including scope, objectives, deliverables, timelines, and budget estimates.</li><li>Technical Documentation: Prepare and maintain comprehensive project documentation, including drawings, specifications, reports, and progress updates.</li><li>Project Reporting: Generate periodic progress reports and presentations for management and clients, highlighting key milestones, achievements, and challenges.</li><li>Calendar and Schedule Management: Maintain the executives calendar, schedule appointments, meetings, and events, and proactively handle any scheduling conflicts or changes.</li><li>Travel Coordination: Arrange all travel logistics, including flight bookings, accommodation, ground transportation, and itineraries, ensuring seamless travel arrangements for the executive.</li><li>Meeting Preparation: Prepare meeting materials, agendas, and presentations. Attend meetings, take minutes, and track action items, following up with stakeholders to ensure timely completion.</li><li>Project Support: Assist in various projects and initiatives, collaborating with other team members to drive successful outcomes.</li><li>Event Coordination: Plan and coordinate executive-level events, conferences, and special gatherings, ensuring smooth execution and attendee satisfaction.</li><li>Personal Assistance: Provide personal assistance and support to the executive, which may include managing personal appointments, planning arrangements, and other ad-hoc tasks.</li></ul> Requirements: <ul><li>Bachelors degree or equivalent work experience.</li><li>Exceptional organizational skills and attention to detail.</li><li>Strong written and verbal communication skills, with a professional and courteous demeanor.</li><li>Effective communication and interpersonal skills to collaborate with diverse teams and stakeholders.</li><li>Ability to handle multiple tasks simultaneously and prioritize effectively.</li><li>Proficiency in using office software, such as Microsoft Office Suite, data analysis tools such as Excel, SPSS, SAS, or similar software.</li><li>Discretion and ability to handle sensitive and confidential information.</li><li>Flexibility and adaptability to work in a dynamic and fast-paced environment.</li><li>Strong problem-solving skills and the ability to think proactively.</li><li>Excellent time management skills and ability to meet deadlines.</li></ul>

Role Description: <ul><li>Be part of a progressive change!</li><li>We’ve chosen to do something incredible.</li><li>We’re totally transforming our business and building our future on smoke-free products with the power to improve the lives of a billion smokers worldwide.</li><li>With huge changes, comes huge opportunities.</li><li>By joining us you’ll enjoy the freedom to dream up, build better and brighter solutions and space to move your career forward in endlessly new directions!</li></ul> Responsibilities:&nbsp; <ul><li>Establish and develop an IT Asset Management (ITAM) way of working for the evaluation, implementation, and administration of ITAM tooling, bringing innovation and insights to the latest tools, techniques, and processes to deliver a future fit ITAM capability.</li><li>Establish, refresh, and communicate ITAM processes and procedures across IT Consumer and Commercial (ITCC), ensuring all stakeholders are familiar with asset management life cycle.</li><li>Partner with internal and external stakeholders to remove inefficiencies, drive solutions, and ensure alignment with industry best practice.</li><li>Discover, catalogue, organize, and track all IT assets through their lifecycle, ensuring asset data is up-to-date, accurate, and consistent.</li><li>Develop strategies, external relationships, and implement plans for safe and compliant disposal of IT hardware assets.</li><li>Perform compliance assessment to identify and remediate IT asset risks.</li></ul> Requirements: Experience, Skills, And Capabilities: <ul><li>Technical or business degree and/or relevant confirmed experience in IT.&nbsp;</li><li>Experience of operating across functions and geographies in large, complex, and sometimes uncertain IT environments.</li><li>Experience of analysing sophisticated data and turning this into important and practical insights.</li><li>Ability to work well in diverse, multinational teams and proven track record to influence others to achieve positive outcomes.</li><li>Good presentation, communication &amp; facilitation skills.</li><li>Good analytical skills with experience in using data analytics tools (e.g., PowerBI).</li></ul> Desirable: <ul><li>Minimum 2 years of experience of proven experience of deploying and administering ITAM tooling.&nbsp;</li><li>An Industry Certification such as Certified IT Asset Manager (CITAM) or Certified Hardware Asset Management (CHAMP)&nbsp;</li></ul> <ul><li>We are an equal opportunity employer and value diversity at our company.</li><li>We do not discriminate based on race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status.</li><li class="ql-align-justify">We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.</li></ul>

Responsibilities: <ul><li>Diagnose and resolve electrical, electronics, PLC, HMI, Robotic and computer related problems with metals processing equipment</li><li>Upgrade PLC and HMI programming logic and equipment to keep current with technology design or replace obsolete systems</li><li>Read electrical, mechanical drawings and ladder logic for troubleshooting &amp; diagnostics</li><li>Modify PLC, ladder logic and computer programs to enhance equipment</li><li>Perform root cause analysis related to equipment anomalies associated with automation systems and control systems software.</li><li>Design all aspects of safety systems for automation cells (guarding, safety sensors, safety PLC programming, robot safety interface, etc.)</li><li>Responsible for equipment reliability reviews and make recommendation for improvement in equipment efficiency</li><li>Lead/manage projects to investigate, analyze and prepare justifications for the purchase of automation equipment and other capital equipment purchases.&nbsp;</li><li>Includes developing schedules, budgets, KPI plan, project meetings and updates to team/leadership as necessary.</li><li>Operational knowledge of industrial machinery which includes: hydraulics, pneumatics, motors, pumps, drives, relays, 3 phase power, communication devices, industrial/electronic controls and power transmission systems.</li><li>Will work flexible hours as needed to accomplish required tasks.</li><li>Primarily supports Crystal Lake facility with secondary support of the Juarez, MX facility which may include ~10 – 15% travel as needed.</li><li>Complies with all required PPE and safety policies and regulations.</li><li>Performs all duties as needed and as assigned by management/leadership.</li></ul> Requirements: Experience &amp; Education: <ul><li>Bachelors Degree or higher in Engineering or a related field and relevant experience</li><li>5+ years’ experience in an automation controls engineering role</li><li>Strong PLC, CNC, PC and Robotic trouble shooting and problem-solving ability with practical, mechanical &amp; electrical aptitude.</li><li>Experience with robotic programming preferred.</li><li>Hands-on, working knowledge of robotic, automation products, PLCs, etc.</li><li>Types of Machines, Tools, Equipment, Software used: Hand and power tools, aerial lift, measurement tools, welders, forklifts.&nbsp;</li><li>Press brake, Punch Press, Paint, Laser Cutting experience would be beneficial.&nbsp;</li><li>Must be familiar with Windows based programs, including Outlook, Word, PowerPoint, Excel and Project.&nbsp;</li><li>Must be familiar with PLC and other manufacturing equipment software.&nbsp;</li><li>SolidWorks experience would be beneficial but not required.</li></ul> Key Competencies: <ul><li>Take direction from written and verbal instructions, e-mail, and voicemail</li><li>Act with a high degree of integrity</li><li>Adaptable, flexible and resourceful</li><li>Proactive and forward thinking</li></ul>&nbsp;Special Physical Requirements: <ul><li>Standing, walking, lifting, carrying, pushing, pulling, balancing, stooping, kneeling, reaching, handling, fingering, feeling, talking, hearing, far and near activity, depth perception, visual accommodation</li><li>Ability to lift up to 35 lbs</li><li>Inside conditions, noise, and hazards</li></ul>

Role Description: <ul><li>We’ve chosen to do something incredible. We’re totally transforming our business and building our future on smoke-free products with the power to improve the lives of a billion smokers worldwide.</li><li>With huge changes, comes huge opportunities.&nbsp;</li><li>By joining us you’ll enjoy the freedom to dream up, build better and brighter solutions and space to move your career forward in endlessly new directions!</li><li>Join us! Senior IT Analyst DW&amp;C HAM (Hardware Asset Management), make part of the T&amp;PE Digital Workplace &amp; Collaboration (DW&amp;C) organization.</li></ul> Purpose: <ul><li>Support the DW&amp;C ITAM product owner in crafting, driving, implementing, and being responsible for DW&amp;C IT Hardware Assets Management in End User Computing domain.&nbsp;</li><li>Handle planning and budgeting processes end to end for all assets in scope.</li></ul> Responsibilities: <ul><li>Improve the business value of the DW&amp;C IT assets.</li><li>Handle end to end planning of IT asset purchases with regular reviews and revisions involving partners and Finance. Keep the central Purchase Plan continuously updated.</li><li>Manage ITAM budget and provide input for budgeting cycles (OB, RFs, LE).</li><li>Maintain and further develop reporting capabilities for ordering and budgeting.</li><li>Provide input for Affiliate Chargeback.</li><li>Give and collaborate closely with Product Owner in crafting vision and maintaining the roadmap for DW&amp;C IT Assets, crafting, developing, and implementing the organization’s asset management strategy.</li><li>Drive end to end implementation of new and improvement of existing processes.</li><li>Continuously supervise implemented processes.</li><li>Develop, improve, and continuously maintain business rules (company policies) for asset management.</li><li>Design, implement and maintain reporting capabilities and KPIs for DW&amp;C IT assets.</li><li>Apply a continuous improvement approach in improving the strategies employed in technology spending, as well as in supervising company assets within the Asset and Configuration Management Database (A/CMDB) throughout their lifecycle.</li><li>Plan and implement IT hardware asset life cycle strategy; advise Procurement and IT Operations in procurement strategies for IT hardware acquisition.</li><li>Optimize usage and cost of IT hardware deployments.</li><li>Ensure effective management of the A/CMDB and that the content contained is accurate.</li><li>Effectively collaborate with external vendors in operational activities.</li><li>Manage external service providers supporting asset management operational activities.</li></ul> Scope of Work: <ul><li>Planning, Budgeting and Reporting of IT End User Computing assets</li><li>Asset management processes including life cycle managementManagement of the A/CMDB</li><li>All DW&amp;C PC assets (Windows / MacOS)</li><li>All DW&amp;C mobile assets (iOS / Android)</li><li>All DW&amp;C peripherals and small accessories</li></ul> Requirements: Skills &amp; Proficiencies: <ul><li>IT Asset Management with deep technical, financial and business understanding</li><li>Proficiency in spoken and written English</li><li>A bachelor’s degree in business administration and/or IT with 5-10 years of hands-on work experience</li><li>Professional certification (e.g., CHAMP, ITIL, CITAM) or be able to achieve within six (6) months of hire</li><li>Experience in Budgeting and Planning of IT asset purchases</li><li>Knowledge of asset management data structures. Experience with Service-Now is a plus</li><li>Experience in process design and implementation on enterprise level</li><li>Expert in Excel to analyze high volumes of data.</li><li>Experience with MS Power BI is a plus</li><li>Experience working in IT Product Teams</li><li>Excellent project management skills (both Waterfall and Agile). Certification in project management (e.g., PMP) is a plus</li><li>High level of personal integrity, with ability to professionally handle confidential matters</li><li>Good communicator and negotiator with a strong customer focus</li><li>Strong verbal and written communication skills targeting IT &amp; business audiences</li><li>Strong social skills; leadership skills desirable.</li><li>Able to handle multiple tasks simultaneously in a multifaceted environment.</li><li>Must be able to work independently and be self-motivated. Proven ability to prioritize several urgent activities in parallel.</li><li>Good team player</li><li>Curious and able to learn on the fly</li></ul> <ul><li>We are an equal opportunity employer and value diversity at our company.</li><li>We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.&nbsp;</li><li>Please contact us to request.</li></ul>

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6 accommodation Jobs found

Business Assistant - Contractual role

Office Assistant

Business Analyst

IT Asset & Assurance Analyst

Automation Controls Engineer

Senior IT Analyst DW&C Hardware Asset Management

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6 accommodation Jobs found

Business Assistant - Contractual role

Office Assistant

Business Analyst

IT Asset & Assurance Analyst

Automation Controls Engineer

Senior IT Analyst DW&C Hardware Asset Management

WhiteCrow WhiteCrow is on a mission to connect companies with the best talent across the globe.

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