Office Manager & HR Generalist

Business Analyst

Lead HR Business Partner Specialist

System Administrator

Asset Portfolio Expert

Materials and Composites Specialist

Secretary

ASC - Lead HR Policy Analyst

Chemical Engineer – Relief Systems Process Safety

HR Policy Analyst-Benefits

Overview: <ul><li>Coordinates and oversees administrative duties, ensures that U.S. offices operate efficiently and smoothly, and acts as face to the company.&nbsp;</li><li>Responsibilities include greeting visitors, managing office supplies, overseeing other administrative staff (as needed), owning office budgets, and supporting select staff with administrative tasks (i.e. Business President, HR, Sales &amp; Customer Operations).</li></ul> Responsibilities:&nbsp;&nbsp;&nbsp; <ul><li>Perform administrative duties in the office and ensure that office is operating smoothly&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;</li><li>Manage office supplies inventory, place orders and negotiate contracts as necessary&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;</li><li>Greet visitors (including but not limited to external officials, regulators, and executives)&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;</li><li>Receive and sort incoming mail and deliveries, and manage outgoing mail&nbsp;</li><li>Develop office policies and procedures, and ensure they are implemented appropriately&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;</li><li>Assist with office layout planning and office moves, and coordinate with IT as needed&nbsp;&nbsp;</li><li>Manage office budget&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;</li><li>Identify opportunities for process and office management improvements&nbsp;&nbsp;</li><li>Provide administrative support as necessary, including scheduling group meetings, maintaining calendars, processing expense reports, doing research and creating reports&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;</li><li>Manage logistical support of visitors, such as company executives and business partners</li><li>Organize events including Trade Shows / Customer Event registration, booth coordination, travel arrangements and other activities as needed</li><li>Development and manage company activities, philanthropy projects and external communications to such organizations&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;</li><li>Manage departmental records: gathering information, tracking documents, creating, and maintaining traditional and electronic records and files&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;</li></ul> Requirements: <ul><li>Proficiency in a body of information required for the job&nbsp;&nbsp;</li><li>Bachelor’s Degree a plus and/or equivalent experience</li><li>Proficient in Microsoft Office</li><li>Scheduling meetings</li><li>Phone business etiquette</li><li>Arranging and tracking travel</li><li>Negotiating small contracts with office supply vendors and managing purchase orders</li></ul> Knowledge: <ul><li>Advanced skills in using spreadsheet, word-processing, power point application software.</li><li>Ability to effectively prepare written correspondence, presentations, answer and screen calls and plan/coordinate meetings.</li><li>Ability to communicate effectively with individuals and groups.</li><li>Ability to solve HR related problems by combining judgment with knowledge of business practices.</li><li>Ability to work independently and in teams. Demonstrated excellence in organizational and time-management skills with the ability to multi-task.</li><li>Ability to handle sensitive and confidential information.</li><li>Strong, professional interpersonal skills; experience establishing effective relationships with business leaders and external partners, while managing stressful situations.</li><li>Ability to solve problems, exercise judgment within generally defined practices and policies.</li><li>Detail oriented.</li></ul> Abilities &amp;Physical Requirements:&nbsp;&nbsp;&nbsp;&nbsp; <ul><li>Sit, Stand, Bend frequently.</li><li>Adapt to various environments including shop floor.</li><li>Lift 10 – 20 pounds.</li><li>Business travel &lt;5%.</li></ul>

Responsibilities: <ul><li>Market Research: Conduct comprehensive market research using a variety of sources, including surveys, interviews, data analysis, and secondary research, to understand market dynamics, consumer behaviour and emerging trends.</li><li>Competitive Analysis: Monitor and analyze the activities of competitors to identify strengths, weaknesses, opportunities, and threats in the market. Provide regular reports on competitor strategies and market positioning.</li><li>Data Analysis: Utilize statistical methods and data analysis tools to interpret complex datasets and transform them into actionable insights for business growth.</li><li>Product and Service Evaluation: Evaluate the performance of existing products and services and provide recommendations for improvements or potential new offerings based on market demands.</li><li>Report Generation: Prepare comprehensive and visually appealing reports, dashboards, and presentations to effectively communicate research findings and business recommendations to stakeholders at all levels.</li><li>Project Planning: Collaborate with project managers and stakeholders to develop detailed project plans, including scope, objectives, deliverables, timelines, and budget estimates.</li><li>Technical Documentation: Prepare and maintain comprehensive project documentation, including drawings, specifications, reports, and progress updates.</li><li>Project Reporting: Generate periodic progress reports and presentations for management and clients, highlighting key milestones, achievements, and challenges.</li><li>Calendar and Schedule Management: Maintain the executives calendar, schedule appointments, meetings, and events, and proactively handle any scheduling conflicts or changes.</li><li>Travel Coordination: Arrange all travel logistics, including flight bookings, accommodation, ground transportation, and itineraries, ensuring seamless travel arrangements for the executive.</li><li>Meeting Preparation: Prepare meeting materials, agendas, and presentations. Attend meetings, take minutes, and track action items, following up with stakeholders to ensure timely completion.</li><li>Project Support: Assist in various projects and initiatives, collaborating with other team members to drive successful outcomes.</li><li>Event Coordination: Plan and coordinate executive-level events, conferences, and special gatherings, ensuring smooth execution and attendee satisfaction.</li><li>Personal Assistance: Provide personal assistance and support to the executive, which may include managing personal appointments, planning arrangements, and other ad-hoc tasks.</li></ul> Requirements: <ul><li>Bachelors degree or equivalent work experience.</li><li>Exceptional organizational skills and attention to detail.</li><li>Strong written and verbal communication skills, with a professional and courteous demeanor.</li><li>Effective communication and interpersonal skills to collaborate with diverse teams and stakeholders.</li><li>Ability to handle multiple tasks simultaneously and prioritize effectively.</li><li>Proficiency in using office software, such as Microsoft Office Suite, data analysis tools such as Excel, SPSS, SAS, or similar software.</li><li>Discretion and ability to handle sensitive and confidential information.</li><li>Flexibility and adaptability to work in a dynamic and fast-paced environment.</li><li>Strong problem-solving skills and the ability to think proactively.</li><li>Excellent time management skills and ability to meet deadlines.</li></ul>

Responsibilities:&nbsp; We are seeking an experienced Lead HR Business Partner to join our diverse and dynamic team.&nbsp;The ideal candidate will be a strategic thinker with a strong background in HR business partnering and experience leading HR transformation in a large matrix reporting organization.&nbsp; Areas of responsibility include:&nbsp; <ul><li>Partner closely with senior leadership to develop and implement HR strategies that align with business objectives.</li><li>Provide expert advice and guidance on HR best practices, policies and procedures.</li><li>Drive employee engagement and retention strategies to foster a positive work environment.</li><li>Provide expert guidance on organizational design, talent management, succession planning and employee engagement.</li><li>Analyze HR metrics and data to identify trends, insights, and areas for improvement. To inform decision making and drive continuous improvement.</li><li>Coach, mentor and develop HR team members, fostering a culture of continuous learning and development.</li></ul> Requirements:&nbsp; <ul><li>Bachelors degree in HR, Business Administration or related field.</li><li>15+ years progressive HR experience with a focus on HR business partnering.</li><li>Strong business acumen.</li><li>Experienced in managing organizational change and HR transformation.</li><li>Adaptable and resilient with a proven ability to influence and collaborate with senior leaders.</li><li>Motivated to continually improve processes and performance.</li></ul>

Responsibilities: <ul><li>Administration and further development of the entire Windows Active Directory infrastructure incl. support of approx. 150 Windows servers.</li><li>1st level support for problems with international PC users.</li><li>Administration of the Active Directory as well as GPO, PKI, DFS-R, NPS, WSUS and MS-SQL.</li><li>Responsible for patch and lifecycle management (updates/upgrades) and improving IT security on the Windows servers.</li><li>Process automation using PowerShell scripts, e.g. entry and exit process.</li><li>Responsible for the administration of Windows applications and the coordination of external service providers (HR software, warehouse software incl. Oracle database, CAD system)</li><li>Support with IT projects</li></ul> Requirements: <ul><li>Completed training as a computer scientist EFZ or equivalent training.</li><li>Several years of experience in the administration of Windows servers / networks</li><li>Experience with MS-SQL and/or Oracle databases desirable</li><li>High sense of responsibility and independent working style</li><li>Process- and solution-oriented thinking and acting</li><li>Good knowledge of German and English, French desirable</li><li>We are looking for resilient and team-oriented applicants who are willing to help us shape our future.</li></ul>

Responsibilities: You are expected to be able to perform the following: <ul><li>Act as a central point of contact for asset teams, facilitating communication and information sharing between GME and assigned assets.</li><li>Build and maintain strong working relationships with assigned asset teams across the downstream portfolio.</li><li>Monitor and manage or coordinate information requests, audits and site visits between GME and the assets.</li><li>Collect, track and provide assurance asset data and performance metrics and collaborate with relevant teams (e.g., Maintenance) to proactively identify areas for improvement and develop recommendations for enhancement</li><li>Identify and manage potential risks associated with assigned assets performance.</li><li>Prepare presentations and reports to communicate GME programs/initiatives/strategies to assigned asset teams and senior leadership.</li><li>Develop, maintain, and present comprehensive asset performance reports and presentations to GME leadership and direct management, highlighting key performance metrics, trends, and recommendations</li><li>Support GME in identifying and implementing best practices across Companys downstream portfolio.</li><li>Stay abreast of global and regional Oil &amp; Gas industry trends, market conditions, and regulatory changes that may impact assigned assets’ businesses.</li><li>Evaluate Investment opportunities, Optimize asset performance , manage budgets and insure financial objective are aligned with overall business goals.&nbsp;</li></ul> Requirements: As the successful candidate you will hold Bachelor’s degree in Engineering, Business Administration or a related field.&nbsp; <ul><li>You will have a minimum of ten years of asset management, portfolio management, or a related role within the downstream oil &amp; gas industry.</li><li>You have experience leading cross-functional initiatives and managing high-level stakeholder relationships.</li><li>You will be able to demonstrate strong understanding of downstream oil &amp; gas operations, including refining and petrochemicals</li><li>You will be able to demonstrate excellent communication, interpersonal, and relationship-building skills.</li><li>You have experience working with data analysis tools and performance metrics, as well as presentation and reporting tools (e.g., MS Excel, MS Word, MS PowerPoint).</li><li>You have experience with Oil &amp; Gas benchmarking and performance management frameworks, such as Solomon or RAM.</li></ul>

Role Description: <ul><li>We are currently seeking a highly skilled Materials Advisor to join the Planning &amp; Performance Management Division (PPMD) of our Technology Oversight &amp; Coordination department.&nbsp;</li><li>PPMD plays a crucial role in providing centralized shared services to our renowned R&amp;D organization.</li></ul> Responsibilities: <ul><li>As a Materials Advisor, you will play a key role in managing various aspects of materials procurement and related processes. </li><li>Your responsibilities will include, but are not limited to:</li><li>Timely processing of material requests.</li><li>Utilizing SAP Material Management (MM) Module for efficient workflow.</li><li>Developing justifications and recommendations for requested materials.</li><li>Establishing procedures related to materials procurement.</li><li>Expediting the delivery of ordered materials.</li><li>Cataloging items and maintaining accurate records.</li><li>Reporting Key Performance Indicators (KPIs).</li><li>Supporting knowledge transfer and team development through coaching and guidance.</li><li>Developing high-level presentations for management.</li><li>Negotiating with third parties as part of negotiating teams.</li><li>Reviewing technical specifications of requested materials and providing guidance to proponents.</li><li>Preparing materials forecasting.</li></ul> Requirements: To be successful in this role, you must meet the following criteria: <ul><li>Bachelor’s degree in Supply Chain Management, Business Administration, or Engineering from a recognized and approved program (advanced degree preferred)</li><li>Minimum of 10 years of relevant experience in the areas specified in the Position Description.</li><li>Proven ability to influence internal and external senior and executive management.</li><li>Strong sense of accountability and determination to achieve goals and objectives.</li><li>If you are a qualified and experienced professional seeking a challenging and rewarding opportunity, we invite you to apply for this position.&nbsp;</li><li>Join us in contributing to the success and innovation of our R&amp;D organization.</li></ul>

Responsibilities: <ul><li>Complex diary/calendar management.&nbsp;</li><li>Organizing travel itineraries, visa applications and handling expenses.&nbsp;</li><li>Meeting facilitation including minute taking and composing agendas.&nbsp;</li><li>Performing highly confidential administrative duties.&nbsp;</li><li>Composition, editing and review of confidential correspondence.&nbsp;</li><li>Compilation of statistical information, reports and presentations.&nbsp;</li><li>Office manager and other secretarial duties as required.</li></ul> Requirements: <ul><li>You will require a minimum of five (5) years solid and continuous experience as a professional secretary or personal assistant</li><li>Providing outstanding high level support. You will be highly adaptable and possess excellent typing skills (at a minimum of 55 wpm).&nbsp;</li><li>Shorthand desirable but not essential.</li><li>You will combine excellent written and oral English with attention to detail, initiative and the ability to thrive under pressure.</li><li>In addition you will be fully conversant with Microsoft Office applications (such as Word™, Excel™ and PowerPoint™).</li><li>Confidentiality, tact and diplomacy are essential.</li></ul>

Responsibilities: <ul><li>Work on employee benefits, including the planning, development and delivery of corporate benefits policy and programs to support the corporate strategy and objectives, both short-term and long-term.</li><li>Provides professional staff assistance to corporate and affiliated company management on benefit matters for more than 79,000 employees, including pension, savings, medical, dental, death, disability and termination benefits.</li><li>Accountable for annual actuarial and benefits consulting service and benefits-related vendor services.</li><li>The Ideal candidate will have extensive experience with respect to Health &amp; Welfare benefits.</li><li>Both in terms of evaluating benefits from an Employee Value Proposition perspective and be able to evaluate costs associated with changes in benefits or supporting programs.</li><li>In addition, the ideal candidate will have experience within a HR Benefits Consultancy</li><li>Strong communication skills, especially with regards to communicating and advocating HR benefit policies to employees and/or other core stakeholders.</li><li>This will include, but not be limited to, the benefit plan communications direct to employees, communications to Chief Position Holders to enable them to advocate on HR’s behalf and training presentations.</li><li>Continuous contact with all levels of Management to explain and interpret information, policies or procedures and to advise on recommendations of new and/or changes in current benefit programs.</li><li>Internal peer contact with other organizations such as Personnel, Finance (accounting, payroll, etc), Law, , Internal Auditing, Medical Administration (in house), Occupational Health and Wellness.</li><li>Provides advice to management concerning benefits strategy, policies and administration.</li><li>Maintains current information on competitive benefit practices and trends, legal requirements, social insurance programs and mandated benefits in locations where the Company operates.</li><li>Monitors changes in market conditions which affect attainment of corporate objectives of attracting and retaining high quality employees.</li><li>Prepares and presents proposals to Management (or the Compensation Committee/Board of Directors) for significant changes to benefit plans and programs.</li><li>Prepares benefits budget and explains cost variances.</li><li>Responsible in designing benefit plans which are tax-effective or which add value to the employee’s total remuneration package.</li><li>Works with providers of benefits services, including trustees, administrators, insurers, investment managers, etc. to meet the needs of plan participants on a cost-effective basis.</li><li>Works with plan actuaries, Treasurers and Controllers to ensure that benefit plan costs are recognized to be consistent with generally accepted accounting principles, with appropriate controls to audit payments, and to ensure that there are adequate funds or resources to pay these benefits.</li></ul> Requirements: <ul><li>EDUCATION: Bachelor’s Degree in Business Administration, Finance, Economics, Human Resources, or some closely related discipline.&nbsp;</li><li>EXPERIENCE: Ten (10) years of experience in Human Resources activities, with at least five years in employee benefits, and the balance in related areas such as personnel, finance, law, compensation, corporate planning, medical planning, or consulting. </li><li>Must be able to express ideas and thoughts orally and in writing and develop logical and clearly defined reports and presentations in English.</li></ul>

Responsibilities: <ul><li>Evaluate, design and document vessels for potential over pressure and vacuum scenarios (new &amp; existing) – relief device (PSV, RD, conservation vents) relief load calculation, inlet and outlet line sizing, size selection and datasheet preparation, and relief/flare load summary preparation. Design, model, document, and communicate requirements for pressure/vacuum relief devices and effluent handling.</li><li>Understanding of mechanical design conditions and to utilize the process safety information in designing relief system to safeguard piping and equipment.</li><li>Understanding of HAZOP, PHA report, SIL studies - provide relief system input from these reports. Design of overpressure protection for gas/vapor filled systems using Depressurization concept. Material &amp; Energy Balance Calculation as per the process requirement to design the adequate relief systems.</li><li>Work to enhance safety and protection of the environment through overall relief project development.</li><li>Stay abreast of corporate and industry relief practices and standards such as API 520/521, NFPA 30, API 2000 etc</li></ul> Requirements: <ul><li>3 to 8 years of direct Relief Systems experience in process design, commissioning, start-up, or operations.</li><li>Demonstrated project management skills.&nbsp;</li><li>Proficiency with Microsoft Office programs</li><li>Prefer knowledge in application and compliance requirements of regulatory codes: US Occupational Health and Safety Administration, Internal Process Safety Standards</li><li>Experience in a petrochemical plant or refinery&nbsp;</li><li>Experience with the following software would be an advantage: SuperChems, ASPEN, HTRI, AFT ARROW, AFT Fathom.</li></ul> Addition Required Qualifications/Job Requirements: <ul><li>Master’s or bachelor’s degree in chemical engineering from accredited university or college.</li><li>Understand process flow diagrams, piping and instrumentation diagram and equipment layouts, conceptual equipment layouts, process layout, utility layout and other block layouts.</li><li>Understand Plant process design with equipment sizing &amp; utility load design calculation.&nbsp;</li><li>Must have strong interpersonal, communication, collaboration, and consultation skills.&nbsp;</li><li>This position will interact with personnel in all organizations.</li><li>Ability to organize, prioritize, and execute a heavy workload simultaneously within budget and schedule.</li><li>Must have the ability to communicate effectively through verbal and written means, and able to adapt communication to best reach the intended audience within or outside the organization.</li><li>Strong customer focus, with demonstrated ability to solve complex issues and work in partnership with peers, Manufacturing, and other stakeholders.</li><li>Ability to compile and analyze complex data.</li><li>Knowledge in application of industry standards, recommended practices, and codes (API, NFPA, ASME, etc.)</li><li>Ensure regulatory compliance of process changes- Provide and communicate clear, concise, and timely reporting of project progress and accomplishments verbally and in writing.&nbsp;</li></ul>

Role Description : <ul><li>Benefits Division is responsible for designing and maintaining cost effective and competitive Benefit programs that enhance the employees’ financial security.</li><li>The benefits programs are intended to, Address protection against universal risks (medical, disability and death)Assist in asset accumulation through programs such as retirement, savings plans, and home ownership program which are designed to provide a source of funds and retirement security to employees.</li><li>These programs are reviewed, or as business operations needs arise, in order to maintain their attractiveness for the retention and motivation of the Company’s workforce</li></ul> Responsibilities: <ul><li>Work on employee benefits, including the planning, development and delivery of corporate benefits policy and programs to support the corporate strategy and objectives, both short-term and long-term.</li><li>Provides professional staff assistance to corporate and affiliated company management on benefit matters for more than 79,000 employees, including pension, savings, medical, dental, death, disability and termination benefits. Accountable for annual actuarial and benefits consulting service and benefits-related vendor services.</li><li>The Ideal candidate will have extensive experience with respect to Health &amp; Welfare benefits. Both in terms of evaluating benefits from an Employee Value Proposition perspective and be able to evaluate costs associated with changes in benefits or supporting programs.</li><li>In addition, the ideal candidate will have experience within a HR Benefits Consultancy</li><li>Strong communication skills, especially with regards to communicating and advocating HR benefit policies to employees and/or other core stakeholders. This will include, but not be limited to, the benefit plan communications direct to employees, communications to Chief Position Holders to enable them to advocate on HR’s behalf and training presentations.</li><li>Continuous contact with all levels of Management to explain and interpret information, policies or procedures and to advise on recommendations of new and/or changes in current benefit programs.</li><li>Internal peer contact with other organizations such as Personnel, Finance (accounting, payroll, etc), Law, , Internal Auditing, Medical Administration (in house), Occupational Health and Wellness.</li><li>Provides advice to management concerning benefits strategy, policies and administration.</li><li>Maintains current information on competitive benefit practices and trends, legal requirements, social insurance programs and mandated benefits in locations where the Company operates.</li><li>Monitors changes in market conditions which affect attainment of corporate objectives of</li><li>attracting and retaining high quality employees.</li><li>Prepares and presents proposals to Management (or the Compensation Committee/Board of Directors) for significant changes to benefit plans and programs.</li><li>Prepares benefits budget and explains cost variances.</li><li>Responsible in designing benefit plans which are tax-effective or which add value to the employee’s total remuneration package.</li><li>Works with providers of benefits services, including trustees, administrators, insurers, investment managers, etc. to meet the needs of plan participants on a cost-effective basis.</li><li>Works with plan actuaries, Treasurers and Controllers to ensure that benefit plan costs are recognized to be consistent with generally accepted accounting principles, with appropriate controls to audit payments, and to ensure that there are adequate funds or resources to pay these benefits.</li></ul> Requirements: <ul><li>EDUCATION: Bachelor’s Degree in Business Administration, Finance, Economics, Human Resources, or some closely related discipline.&nbsp;</li><li>EXPERIENCE: Ten (10) years of experience in Human Resources activities, with at least five years in employee benefits, and the balance in related areas such as personnel, finance, law, compensation, corporate planning, medical planning, or consulting. </li><li>Must be able to express ideas and thoughts orally and in writing and develop logical and clearly defined reports and presentations in English.</li><li>KNOWLEDGE AND ABILITY: Wide knowledge of human resources, with emphasis on benefit plans and programs, and related matters.</li><li>Incumbent must be familiar with Company organization, operations, and with groups of employees of various nationalities.</li><li>He/she must have ability to express thoughts and ideas orally and in writing.</li><li>LANGUAGE: Excellent command of oral and written English</li></ul>

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90 administration Jobs found

Office Manager & HR Generalist

Business Analyst

Lead HR Business Partner Specialist

System Administrator

Asset Portfolio Expert

Materials and Composites Specialist

Secretary

ASC - Lead HR Policy Analyst

Chemical Engineer – Relief Systems Process Safety

HR Policy Analyst-Benefits

WhiteCrow
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Skills

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90 administration Jobs found

Office Manager & HR Generalist

Business Analyst

Lead HR Business Partner Specialist

System Administrator

Asset Portfolio Expert

Materials and Composites Specialist

Secretary

ASC - Lead HR Policy Analyst

Chemical Engineer – Relief Systems Process Safety

HR Policy Analyst-Benefits

WhiteCrow WhiteCrow is on a mission to connect companies with the best talent across the globe.

EMPLOYER

TALENT

COMPANY

Contact Us

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WhiteCrow
WhiteCrow is on a mission to connect companies with the best talent across the globe.