Document Controller

SAP Basis Engineer

Registered Client Service Associate

EMEA Field Service Power Distribution Lead Engineer- Switchgear

Sales Administrator

On & Off Trade Specialist

Employment Tax Expert -  AI Content Updating

Executive Assistant

Finance Manager

Role Description : <ul><li>This role supports project teams by controlling documentation for EPC projects—identifying, uploading and distributing engineering deliverables and maintaining electronic and hardcopy repositories with accurate indexing, revision control, metadata and access permissions.</li><li>It operates EDMS (SharePoint, ProjectWise), manages the change control lifecycle (issue/revise/approve/distribute/archive) and reviews documents for completeness and contractual/QMS compliance.</li><li>The role maintains traceability, transmittals and audit trails, prepares reports, supports technical reviews and handovers, follows up on pending reviews, and safeguards data integrity and confidentiality.</li><li>Control all documentation activities: identify, upload and distribute engineering deliverables.</li></ul> Responsibilities: <ul><li>Maintain electronic and hardcopy repositories with accurate indexing, revision control and retrieval.</li><li>Operate and administer EDMS (SharePoint, ProjectWise, etc.): uploads, metadata, permissions and folder structures.</li><li>Review drawings, specifications, change orders, submittals and vendor documents for completeness, format and contractual/QMS compliance; resolve discrepancies.</li><li>Manage the change control lifecycle: issue, revise, approve, distribute, archive and retire controlled copies.</li><li>Ensure documents are correctly dated, versioned and authorized prior to release.</li><li>Maintain traceability registers, revision histories, distribution lists, transmittals and audit trails.</li><li>Prepare transmittals, distribution notices, status updates and ad?hoc project reports.</li><li>Support technical reviews, coordination meetings and project closeout / handover documentation packs.</li><li>Proactively follow up on pending actions, approvals and overdue reviews.</li><li>Develop and maintain document procedures, metadata standards and templates; identify and implement improvements.</li><li>Provide day to day support for document access, retrieval, formatting/numbering and stakeholder queries, while maintaining access controls, data integrity and compliance with internal/ISO/contractual requirements.</li></ul> Requirements: <ul><li>Bachelor’s degree (any discipline) or equivalent.</li><li>2 to 6 years’ relevant document control experience, preferably in construction, engineering, manufacturing, oil &amp; gas or EPC project environments.</li><li>Experience supporting project QMS and contractual/client requirements is preferred.</li><li>Software Proficiency: Strong with MS Office (Word, Excel).</li><li>Experience with document management systems/EDMS such as Microsoft SharePoint, Bentley ProjectWise, DocuWare, or similar document control software. Familiarity with PDF tools and CAD/PDF handling.</li></ul>

Responsibilities: <ul><li>Designs, builds, and supports SAP platform solutions by applying sound engineering practices to ensure system stability, performance, and scalability.</li><li>Utilizes enterprise tools and methodologies to automate system deployments, transport, and administrative activities, enabling reliable and repeatable releases.</li><li>Collaborate with cross‑functional partners to translate moderately complex business and technical requirements into effective SAP Basis solutions.</li><li>Performs system validation, technical testing, monitoring, and troubleshooting to maintain the quality and availability of SAP systems.</li><li>Contributes to continuous improvement initiatives by identifying opportunities to enhance SAP Basis processes, automation, and operational efficiency.</li><li>Creates and maintains clear technical documentation for SAP landscapes, configurations, and operational procedures.</li><li>Provides technical support for moderately complex SAP Basis issues, ensuring timely resolution and minimal impact to business operations.</li><li>Drives automation and quality through the use of enterprise testing and deployment tools, including Tosca for test automation and qTest for test management, execution, and traceability.</li><li>Develops, executes, and maintains manual and automated test assets for SAP systems, ensuring end‑to‑end coverage across SIT, UAT, regression, and integration testing cycles.</li><li>Performs system validation, monitoring, defect analysis, and troubleshooting in partnership with development, security, and infrastructure teams to ensure reliability and performance.</li></ul> Requirements: <ul><li>Minimum requirement of 5 years of relevant work experience with SAP Basis.&nbsp;</li><li>Demonstrated expertise in SAP Basis engineering, with strong knowledge of SAP system architecture, technical landscape design, system administration, upgrades, transport, performance monitoring, and operational support across multiple SAP environments.</li><li>Experience managing and supporting SAP technical operations, including system availability, batch processing, interfaces, background jobs, monitoring, troubleshooting, and incident resolution in alignment with enterprise service expectations.</li><li>Proven ability to support SAP Fiori and UI technical components from a Basis perspective, including configuration, activation, performance support, and coordination with security and application teams.</li><li>Experience leveraging scripting and technical tools (such as SQL and automation utilities) to improve operational efficiency, support system analysis, and standardize SAP Basis activities.</li><li>Working knowledge of cloud‑hosted and hybrid SAP landscapes, including experience supporting SAP systems on platforms such as Microsoft Azure, AWS, or Google Cloud, with an understanding of infrastructure, connectivity, and platform operations.</li></ul>

Responsibilities: <ul><li>Assist advisor(s) in servicing clients including preparing financial plans, conducting investment research and completing trades and transactions as described by the advisor.</li><li>Prepare and summarize client meetings by scheduling and confirming meetings, entering data into contact manager, building the agenda and summary of meetings, escorting clients to advisor meeting and providing vital follow-up.</li><li>Ensure new business paperwork is submitted efficiently which includes preparation of forms and documentation for submission to home office, acquisition of appropriate signatures, tracking of new insurance applications and coordination of rollovers.</li><li>Coordinate marketing events which include organizing the event, contacting vendors, finalizing event details, crafting marketing compliance documentation and managing event marketing reimbursement.</li><li>Provide general administrative duties such as answering the advisors’ phone, processing expense management reports, preparing routine client correspondence, supporting closes, setting up client documents and new business correspondence and alerts. </li></ul> Requirements: <ul><li>Bachelors degree or equivalent.</li><li>3 - 5 years relevant experience required.</li><li>Series 7 or ability to obtain within 150 days.</li><li>State securities agent registration (S63 or S66) or ability to obtain within 150 days.</li><li>Experience working in a client service environment.</li><li>Detail-oriented, strong math, and analytical skills. Good organization and time management skills.</li><li>Able to manage multiple priorities and prioritize effectively. Able to independently work with minimal direct supervision.</li><li>Able to communicate with all levels within the organization. Process oriented and can work with a team.</li><li>Strong computer and software skills. Preferred Qualifications:</li><li>State IAR registration (S65 or S66) or ability to obtain within 150 days.</li><li>Life, Accident, and Health licenses &amp; Variable Contracts or ability to obtain within 150 days.</li></ul>

Overview: <ul><li>On-site customer work across the EMEA region (Data Centers, Utilities, Oil &amp; Gas) Remote work handling administrative and planning tasks</li><li>Candidates can be based in Ireland, the UK, Netherlands, Poland, or Romania, ideally near a major airport.</li></ul> Responsibilities: <ul><li>Lead installation, maintenance, commissioning, testing, and fault-finding of MV and HV equipment</li><li>Lead installation projects, oversee third-party providers, support fellow engineers, and ensure equipment operates at optimal performance.</li><li>Perform site testing (e.g., insulation resistance, primary/secondary injection, functional testing)</li><li>Provide advanced technical support and root cause analysis for complex power distribution fault</li><li>Review and approve service documentation, test reports, and commissioning records</li><li>Act as the primary customer contact during project execution</li><li>Support and mentor service engineers, promoting safety and best practices</li><li>Collaborate with project teams to meet delivery targets and ensure customer satisfaction</li></ul> Requirements: <ul><li>Higher Diploma or Degree in Electrical Engineering</li><li>Proven experience in power distribution testing and commissioning</li><li>Ability to test and commission large MV to HV installations</li><li>Experience with protection relay programming</li><li>Strong IT skills and attention to detail</li><li>This is a hands-on, customer-facing position suited for candidates with a strong technical background. Skills:</li><li>Strong troubleshooting and problem-solving abilities</li><li>Leadership mindset with the ability to coach and develop others</li><li>Flexibility to travel extensively across the EMEA region</li></ul>

Responsibilities: <ul><li>Take ownership of claims from the moment of receival until resolved</li><li>Implement all necessary routines to maintain organisation and ensure all areas of responsibility are systematically addressed in a certain timeframe</li><li>Customer assessment of sales admin to provide effective support and deliver necessary positive outcomes within area of responsibility</li></ul> Requirements: <ul><li>Education &amp; Experience: 2 years working at medium to large FMCG company. If not, then must have a bachelor’s degree.</li><li>Required Skills and Competencies: English at professional standard, organised mindset, effective and efficient communication both in-person and on email, Microsoft Excel,</li><li>Personality / Attitude: Takes ownership, self-determination, always looking to improve, friendly and interpersonal skills.</li></ul>

Responsibilities: <ul><li>Oversee distributor relationships, shipment delivery, depletion tracking, and overall operations</li><li>Manage all aspects of On and Off Trade execution</li><li>Ensure timely processing of purchase orders, A&amp;P budgets, and claim settlements for operational excellence</li><li>Ensuring brand availability, menu listing, and appropriate pricing in on premise outlets</li><li>Monitor outlet level inventory and plan stock replenishment aligned with sales opportunities</li><li>Ensure products are correctly priced, ticketed, and displayed across unpaid shelves and paid elements (wall bays, gondolas, shelf in shelf)</li><li>Execute in store visibility initiatives and build impactful displays as per annual plans</li><li>Manage visibility and activation calendars, ensuring flawless execution of brand experiences</li><li>Plan, execute, and review gift pack promotions to deliver pre aligned objectives</li><li>Deliver merchandising services tailored to diverse customer needs</li><li>Build and maintain strong relationships with counter salesmen, bar managers, restaurant managers, and general managers</li><li>Handle ad hoc administrative tasks as required</li></ul> Requirements: <ul><li>Self-motivator</li><li>Liquor Industry experience of 3+yrs</li><li>Ability to network and build relationships</li><li>Previous merchandising &amp;/or retail experience</li><li>Knowledge of retail activation planning/ management/ operation</li><li>High attention to detail</li><li>Excellent time management skills</li><li>Basic to intermediate MS Office (word, Excel, Outlook and PowerPoint)</li><li>Ability to work varied hours</li><li>Knowledge of the Liquor industry and regulatory environment, and communication guidelines</li></ul>

Role Description: <ul><li>We are at the forefront of innovation, applying ethical and effective generative AI to enhance the way tax professionals work — improving accuracy, efficiency and insight. At Tolley, you will join a team of experienced and collaborative experts who are shaping the future of tax research and guidance, within a flexible and supportive working environment.</li><li>Tolley is seeking an experienced employment tax professional to join our content team and help shape practical guidance and commentary for the Tolley+ platform&nbsp;</li><li>You will work alongside a collaborative team of tax specialists to deliver high-quality, customer-focused content that supports professionals across the UK and globally.</li></ul> Responsibilities: <ul><li>Develop and maintain employment tax content, including research materials, practical guidance, and AI-enabled tools</li><li>Monitor tax developments and ensure content reflects current practice</li><li>Collaborate with commissioning editors on externally authored content Requirements:</li></ul> Requirements: We welcome candidates from diverse backgrounds and experiences. You’ll thrive in this role if you: <ul><li>Have broad experience in UK Employment tax and hold a relevant qualification (CTA qualification)</li><li>Can explain complex tax concepts clearly and concisely</li><li>Are comfortable working with AI tools, including large language models</li><li>Enjoy writing for varied audiences and adapting content across formats Work in a way that works for you We promote a healthy work/life balance across the organisation, with various flexible and remote working options available to employees.</li></ul> UK remote Working for you We know that your wellbeing and happiness are key to a long and successful career. These are some of the benefits we are delighted to offer: <ul><li>Generous holiday allowance with the option to buy additional days.</li><li>Health screening, eye care vouchers and private medical benefits.</li><li>Wellbeing programs.</li><li>Life assurance.</li><li>Access to a competitive contributory pension scheme.</li><li>Save As You Earn share option scheme.</li><li>Travel Season ticket loan.</li><li>Electric Vehicle Scheme.</li><li>Optional Dental Insurance.</li><li>Maternity, paternity and shared parental leave.</li><li>Employee Assistance Program.</li><li>Access to emergency care for both the elderly and children.</li><li>RECARES days, giving you time to support the charities and causes that matter to you.</li><li>Access to employee resource groups with dedicated time to volunteer.</li><li>Access to extensive learning and development resources.</li><li>Access to employee discounts scheme via Perks at Work.</li></ul>

Role Description: <ul><li>Our Client is seeking a highly organized and professional Executive Assistant to support senior leadership.</li><li>The role involves managing schedules, coordinating meetings, handling communications, and ensuring smooth day to day operations of the executive office.</li></ul> Responsibilities <ul><li>Manage calendars, meetings, and travel arrangements.</li><li>Prepare correspondence, reports, and presentations.</li><li>Act as the main point of contact for internal and external stakeholders.</li><li>Handle confidential information with discretion.</li><li>Support planning of events, reviews, and executive engagements.</li><li>Track action items and ensure timely follow up.</li><li>Might have to travel to Abu Dhabi office on need basis.</li></ul> Requirements: Qualifications <ul><li>Bachelor’s degree in Business Administration or related field.</li><li>5+ years’ experience as an Executive Assistant or similar role.</li><li>Proficiency in MS Office (Outlook, Word, PowerPoint, Excel).</li><li>Strong communication skills in English; Arabic is a plus.</li></ul> Key Competencies&nbsp; <ul><li>Excellent organization and time management.</li><li>Strong attention to detail and professionalism.</li><li>Ability to multitask and work under pressure.</li><li>High level of confidentiality and discretion.</li></ul>

Job Purpose: Reporting to the Financial Controller, the overall purpose of the Finance Manager role is to oversee all financials, process excellence, related administrative matters and manage systems Responsibilities: Financial Reporting: <ul><li>Monitor and report any variances from the established budgets to senior management monthly basis showing controls are in place</li><li>Prepare accurate financial reports monthly, interpret the financial results to management, research and report on factors influencing business performance</li><li>Manage the companys financial accounting, monitoring, and reporting systems for effective decision making and statutory compliance</li><li>Ensure to maintain master data file for loans given to related and third parties helping in understanding the live position of the accounts</li><li>Ensure Fixed asset register is kept and maintained with accuracy as per statutory requirement</li><li>Ensuring accuracy of invoicing to affiliates thereby helping them in getting the actual costings of products and decision of selling price.</li></ul> Taxation: <ul><li>Ensure the monthly filing of the PAYE returns and TDS returns are executed on timely basis to meet statutory requirement</li><li>Ensure the monthly statutory contributions return are filed on timely basis to meet statutory requirement</li><li>Communicate every change in relation to personal income tax and corporate tax matters to senior management in the organization for timely decision making.</li><li>Ensure the accuracy and timeliness of the quarterly APS returns and annual tax returns as per statutory requirement</li><li>Ensure the liaison with other third parties like tax authorities and ensure our tax controls are up to date, backed with all supporting evidence they might require.</li><li>Conduct monthly payroll duties in a timely manner including disbursing statutory contributions as per the statutory requirements.</li></ul> Bookkeeping : <ul><li>Perform checks and bank reconciliations within agreed timelines and undertake end of year processes within the agreed timelines to facilitate timely closure of Accounts</li><li>Ensure petty cash is updated on timely basis to capture all the expenses and accurate reporting</li><li>Ensure the financial records are up to speed with statutory requirements and high quality management reports.</li><li>Act as a secondary check on payroll duties in a timely manner including disbursing statutory contributions as per the statutory requirements.</li><li>Ensure clearing of Recons Accounts to meet internal controls guidelines</li><li>Ensure Inventory reconciliation is conducted on monthly basis to mitigate reporting risks</li><li>Ensure Supplier reconciliation is conducted on quarterly basis with proper signing offs for timely settlement of Supplier accounts.</li><li>Ensure Intercompany loans reconciliation is executed on quarterly basis (principal and interest) to meet internal controls guidelines</li></ul> Cost &amp; Cash Flow Management: <ul><li>Assist the Treasury department on schedules they might require in relation to redemption/maturity of fixed deposits accounts, loans and investment in equity and debt instruments.</li><li>Monitor and interpret cash flows and predict future trends through in-depth analysis of changes and advising accordingly</li></ul>&nbsp;Process Excellence: <ul><li>Review and update all existing business, financial and operational processes as per statutory requirement</li><li>Conduct a gap analysis for current processes and develop new proposed processes if required to control business risks.</li><li>Implement optimal process framework in accordance with strategic business objectives&nbsp;</li><li>Develop a compliance checklist and monitor progress through dashboards and/ or data analytics; to monitor internal controls.</li><li>Identify of areas of improvement in overall business performance, with a focus on cost optimization, revenue assurance and maximization, improved process efficiency, supply chain management and resource utilization</li><li>Monitor systems implementation project management and keep track of any systems changes for effective decision making</li></ul> Compliance: <ul><li>Receive all invoices and ensure they are appropriately authorised according to the outlined standard operating procedures</li><li>Increase organizational effectiveness through sound financial analysis and process improvement.</li><li>Liaise with the audit function and offer required support to ensure annual audit is conducted and also developing external relationships with appropriate contacts, e.g.&nbsp;</li><li>external auditors, bankers and approach independent person/body to conduct test on our tax compliance.</li></ul> Requirements: Knowledge: Skills and Experience required for this Role: <ul><li>A first degree in Accounting/Finance or any related discipline.</li><li>Membership in either of the following professional bodies Certified Public Accountant (CPA) or Association of Certified Chartered Accountants (ACCA).</li><li>Possession of any of the following certifications is an added advantage: Certified Quality Auditor (CQA), CISA or International Systems Audit and Control Association (ISACA).</li><li>At least 7 years of post-qualification experience.</li><li>Experience in use of modern accounting/financial techniques and software.</li><li>Must have the experience and capability to ensure timely and accurate preparation of the consolidated financial reports.</li><li>In-depth understanding of finance and accounting principles and standards, responsibilities, code of ethics and certification.</li><li>Ability to identify key audit issues, present sensitive and difficult audit findings and recommendations to the management.</li></ul>&nbsp;Competencies required for this Role: <ul><li>Entrepreneurial and Commercial Thinking</li><li>Adhering to principles and values</li><li>Applying expertise and technology</li><li>Presenting and communicating information</li><li>Working with people&nbsp;</li><li>Analyzing</li></ul>

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32 administrative assistance Jobs found

Document Controller

SAP Basis Engineer

Registered Client Service Associate

EMEA Field Service Power Distribution Lead Engineer- Switchgear

Sales Administrator

On & Off Trade Specialist

On & Off Trade Specialist

Employment Tax Expert - AI Content Updating

Executive Assistant

Finance Manager

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Skills

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32 administrative assistance Jobs found

Document Controller

SAP Basis Engineer

Registered Client Service Associate

EMEA Field Service Power Distribution Lead Engineer- Switchgear

Sales Administrator

On & Off Trade Specialist

On & Off Trade Specialist

Employment Tax Expert - AI Content Updating

Executive Assistant

Finance Manager

WhiteCrow WhiteCrow is on a mission to connect companies with the best talent across the globe.

EMPLOYER

TALENT

COMPANY

Contact Us

JOBS BY SKILLS

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WhiteCrow
WhiteCrow is on a mission to connect companies with the best talent across the globe.