Office Assistant

Personal Assistant (Relocation)

Secretary

Middle Office Analyst

Paralegal

Assistant Manager Talent Acquisition / Senior Executive -South

Software Engineer, Cross Commodity Front Office

Logistics Assistant

Assistant General Counsel - Commodities

Finance Head /Finance Manager

Job Profile: <ul><li>The Office Assistant position will provide reception, clerical, and administrative support for the office in Dubai.&nbsp;</li><li>Responsibilities include scheduling meetings, assembling/distributing agenda and meeting materials, creating/updating spreadsheets, scanning, copying, filing, shredding, answering phones, delivery of documents, managing/scheduling the office conference room and special projects as requested.&nbsp;</li><li>In addition, this position will help with fiscal duties such as data tracking and purchasing as well as related financial responsibilities.&nbsp;</li><li>This position will also support with the scheduling needs of a few members of the Business Unit Leadership Team</li></ul> Responsibilities: <ul><li>Organize complex international travel arrangements including all visas and itineraries.&nbsp;</li><li>Booking accommodation, meeting rooms.</li><li>Organize timely itineraries for any overseas visitors by booking appropriate meeting facilities/hotel accommodation/ground transport/events/dinners.</li><li>Processing all expenses for the Leadership Team members under the scope.</li><li>Maintain tight control and provide visibility to management over the office overheads in order to prevent big and unnecessary expenses.</li><li>Providing support for office events, townhall meetings and various activities to contribute to a vibrant office culture,</li><li>Primary role involves the management of the reception area, serving as the initial point of contact for visitors, clients, and employees, consistently presenting a welcoming and professional image for the organization.</li><li>Responsible for tasks related to meeting room booking, visitor parking arrangements, and coordination of access cards with the building management.</li><li>Assisting Leadership team members in the scheduling of appointments, arranging meetings and facilitating conference calls as part of daily responsibilities.</li><li>Responsible for the procurement, organization, and maintenance of office supplies and equipment to ensure smooth operations.</li><li>Overseeing the office cleaning staff and maintaining a clean and secure office environment to promote safety and productivity.</li><li>Taking charge of courier arrangements and efficiently managing the receipt, sorting, and distribution of mail and packages.</li></ul> Requirements: <ul><li>2-5 years’ experience in a similar role with relevant experience</li><li>Positive, open minded, willing to help &amp; support</li><li>Ability to liaise &amp; build working relationships with key groups within different departments</li><li>Support &amp; promote a positive, energizing, optimistic, &amp; fun environment</li><li>Ability to balance priorities and work on multiple tasks, getting work done in an effective&amp; efficient manner</li><li>Operational oriented &amp; have a “can-do” attitude &amp; drive to get the job done</li><li>Negotiation skills applied with different vendors</li><li>Ability &amp; preparedness to make decisions, accept responsibility and take the initiative</li><li>Able to access &amp; process information on a range of topics, using appropriate search &amp; analysis techniques explain it to others &amp; apply this knowledge when required</li></ul>

Role Description: <ul><li>We are searching for an ambitious and adventurous PA/EA who are open to relocation to Dhahran in the Kingdom. Our Client, the largest company in the world, is seeking an experienced professional Personal Assistant / Secretary.</li><li>Whilst we are unable to offer relocation assistance for spouses, partners or other family members, we welcome applications from all suitably qualified candidates.</li><li>Confidentiality, tact and diplomacy are essential.</li></ul> Key Responsibilities <ul><li>Duties may include, but are not limited to, the following:</li><li>Complex diary/calendar management.</li><li>Organizing travel itineraries, visa applications and handling expenses.</li><li>Meeting facilitation including minute taking and composing agendas.</li><li>Performing highly confidential administrative duties.</li><li>Composition, editing and review of confidential correspondence.</li><li>Compilation of statistical information, reports and presentations.</li><li>Office manager and other secretarial duties as required.</li></ul> Requirements: <ul><li>You will require a minimum of five (5) years solid and continuous experience as a professional Personal Assistant or Secretary, providing outstanding high level support.</li><li>You will be highly adaptable and possess excellent typing skills (at a minimum of 50 wpm).</li><li>Shorthand desirable but not essential.</li><li>You will combine excellent written and oral English with attention to detail, initiative and the ability to thrive under pressure.</li><li>In addition you will be fully conversant with Microsoft Office applications (such as Word™, Excel™ and PowerPoint™).</li><li>In return our client can offer you a highly competitive salary, Heavily subsidised accomodation</li></ul>

Responsibilities: <ul><li>Complex diary/calendar management.&nbsp;</li><li>Organizing travel itineraries, visa applications and handling expenses.&nbsp;</li><li>Meeting facilitation including minute taking and composing agendas.&nbsp;</li><li>Performing highly confidential administrative duties.&nbsp;</li><li>Composition, editing and review of confidential correspondence.&nbsp;</li><li>Compilation of statistical information, reports and presentations.&nbsp;</li><li>Office manager and other secretarial duties as required.</li></ul> Requirements: <ul><li>You will require a minimum of five (5) years solid and continuous experience as a professional secretary or personal assistant</li><li>Providing outstanding high level support. You will be highly adaptable and possess excellent typing skills (at a minimum of 55 wpm).&nbsp;</li><li>Shorthand desirable but not essential.</li><li>You will combine excellent written and oral English with attention to detail, initiative and the ability to thrive under pressure.</li><li>In addition you will be fully conversant with Microsoft Office applications (such as Word™, Excel™ and PowerPoint™).</li><li>Confidentiality, tact and diplomacy are essential.</li></ul>

Responsibilities: <ul><li>Production of daily P&amp;L reports and consolidation of all trade book reports, ensuring its precision, consistency and integrity</li><li>Resolving queries from traders or other departments relating to P&amp;L impacting topics</li><li>Raising queries to traders when proposed booking changes or business practices are unclear</li><li>Bringing awareness and understanding to the impacts of deal changes or bookings to different departments, considering how it will impact them</li><li>Validation of physical commodity (LNG, Gas and Coal) and derivative deal entries ensure an accurate valuation within our ETRM</li><li>Ownership of maintaining price curves and associated calendars</li><li>Understanding the different funding requirements for futures and forwards and how it impacts various stakeholders</li><li>responsibility of the relationship with clearing brokers and clearing banks</li><li>Monitoring the trading activity; highlight and report unusual activity.</li><li>Support Market and Credit risk monitoring</li><li>Understanding and ability to calculate the impacts of IR and FX on P&amp;L, working with the Treasury team to ensure the impacts are expected and hedges are correct or executed when required</li><li>Supporting Finance in month-end financial closing processes explaining any provision requirements for the business</li><li>Summary reporting (e.g. weekly, monthly) on key analytics</li><li>Synergize with other teams based in London to add value to each other’s tasks as well as gaining a greater insight for colleagues based in Singapore</li><li>Proposing and implementing innovative, more accurate and more efficient processes and calculation methods</li><li>Ownership of the Contract and confirmation management for financial trades</li></ul> Requirements: <ul><li>At least 3 to 5 years of work experience within an energy or commodity trading environment</li><li>Economics, finance or similar quantitative based degree</li><li>Confident and clear communication style – ability to deliver ideas, ask for explanation when unsure and challenge others when best compliant practice is not applied</li><li>Consistent detail while under pressure - the ability to work logically, quickly, and accurately while handling multiple tasks</li><li>Comfortable with large data sets - effectively display and explain analysis for management</li><li>Commercial awareness - Adaptive approach to problem solving and the ability to work effectively as part of a culturally diverse team based in Singapore</li><li>Capable of working autonomously - organising workloads and managing delivery and expectation of front office on behalf of the team in Singapore</li></ul>

Role Descriptions: <ul><li>Paralegal with A global leader in the energy industry in charge of the companies operations and investments across Europe, the US and Asia.</li><li>The paralegal will lead a team of paralegals and collaborate counsels, including the Chief Counsel, in any practice areas or specialization as well as corporate secretarial and corporate housekeeping of the client.</li><li>You will assists in non-routine advanced factual and legal research and supports attorneys in performing specifically.</li><li>You will be delegating legal work for which an attorney is responsible. The incumbent will be familiar with legal.</li><li>You will use terminology and legal practices and methodologies in order to aid the Law Organization, and its clients, in</li><li>completing projects and assignments in support of requests from Company business units.</li><li>The incumbent will function as part of a paralegal team to provide support and information gathering in the preparation of legal memoranda, legal issues list, regulatory filings, transaction checklists, corporate</li><li>resolutions and a range of other legal deliverables for review and support to the Law team.</li></ul> Responsibilities:&nbsp; <ul><li>You will conduct advanced factual research and basic legal research.</li><li>You will draft and revise standard documents according to established procedure.</li><li>Gather information, consolidate documents and generate and revise reports based on established procedure.</li><li>You will provide assistance with corporate secretarial work, i.e., assisting Chief Counsel in their role as secretary to the boards of various Company and affiliate entities.</li><li>You will provide support in organizing, maintain, and manage files in document management system(s).</li><li>Interface with various internal departments including Public Affairs, Government Relations, etc.</li><li>Assist counsels with review of invoices.</li><li>Manage documents requiring renewals.</li><li>Cross-check documents for consistency of terminology and defined terms</li><li>Understand and abide by confidentiality rules; and</li><li>Perform other duties as assigned.</li><li>Take work assignments from Chief Counsel, counsels, senior paralegals.</li><li>Will work as a member of a team with basic knowledge of legal terminology and legal practices in order to provide assistance to the law department in completing projects and assignments in support of requests Company or related entities’ business units</li></ul> Requirements:&nbsp; <ul><li>Must Hold a university bachelor’s degree</li><li>Formal paralegal accreditation/certification regarded as premium</li><li>5+ years in paralegal/legal assistant role at major international law firm or major corporate legal department</li><li>Excellent technical proficiency, including Microsoft Office</li><li>Advanced knowledge of factual research techniques and a basic knowledge of legal research techniques</li><li>Advanced knowledge of legal terminology, methodologies and practices</li><li>Proficiency in legal communication principles both written and spoken</li></ul> Working Environment <ul><li>Our high-performing employees are drawn by the challenging and rewarding professional, technical and industrial opportunities we offer, and are remunerated accordingly. People work on truly world-scale projects, supported by investment in capital and technology that is second to none. And because, as a global energy company, we are faced with addressing some of the world’s biggest technical, logistical and environmental challenges, we invest heavily in talent development.</li><li>We have a proud history of educating and training our workforce over many decades. Employees at all levels are encouraged to improve their sector-specific knowledge and competencies through our workforce development programs – one of the largest in the world.</li></ul>

Overview: <ul><li>Talent Acquisition is a part of the Talent &amp; Culture CoE function that focuses on acquiring talents both internal and external that are a good fit to the company’s culture and able contribute to business and people goals positively.&nbsp;</li><li>The Assistant Manager, Talent Acquisition is expected to recruit / attract desired talents (internal and external candidates) through various recruitment strategies/channels. To be successful in the role, the person should be able to identify the recruitment challenges, communicate the challenges and provide recommendations to the stakeholders effectively independently with minimal guidance from the team lead in the beginning. In addition, be an active member of talent acquisition initiatives like referral programme, campus recruitment, EVP programme, etc.&nbsp;</li></ul> Responsibilities: <ul><li>Manage the recruitment process end to end which include volume hiring of blue collars workers, sales positions, engineering technicians, service engineers etc.</li><li>Act as a talent advisor/consultant to the business in relation to market trends, talent availability, competitor information etc.</li><li>Keep an overview of our recruitment needs via regular meetings with our Hiring Managers.</li><li>Verify job descriptions with the hiring manager and design interview questions that reflect the position’s requirements and attract talents to the company.</li><li>Determining selection criteria for the open positions, in line with the organization’s-culture and strategy.</li><li>Sourcing of potential candidates through different sourcing channels</li><li>Screening of potential candidates and planning interviews and assessments</li><li>Run regular updates to hiring managers.</li><li>Will need to make presentations to senior management.</li><li>Organize and lead feedback sessions and coordinate the hiring decision.</li><li>Propose employment offers in line with the company guidelines.</li><li>Activate background check and conduct reference checks for the selected candidate.</li><li>Ensure that the recruitment process is efficient, effective, and equitable.</li><li>Implement South India EVP initiatives, both internally and externally</li><li>Organize and attend job fairs and recruitment events for South India</li><li>Foster long-term relationships with candidates</li><li>Conduct Hiring manager and Brand ambassador workshops.</li><li>Proficient MS Office.</li></ul> Requirements: <ul><li>At least 7+ years of experience in recruiting high volume of blue collar workers and some commercial positions.</li><li>Able to perform as an individual contributor and be hands-on.</li><li>Experience in managing talent acquisition for companies with engineering, construction, building materials, manufacturing etc. is highly desirable.</li><li>Should have a recognized Master’s / bachelor’s degree</li><li>Well versed in social media, resume databases and professional networks</li><li>Hands-on experience with full-cycle recruiting using interview techniques.</li><li>Good interpersonal and influencing skills. Has the ability to engage senior stakeholders.</li><li>Experience / exposure in implementing Talent Acquisition programs e.g., referral programs, Employer branding projects (not mandatory)</li><li>Growth mindset and learning agility</li><li>Has a strong passion and desire to make a difference</li></ul> Other details: <ul><li>Seniority level – Associate Level</li><li>Employment type – Full Time</li><li>Job function – Human Resource (Talent Acqusition &amp; Recruitment)</li><li>Industries - Manufacturing , Industrial Automation, Engineering , Retail , Consumer Services , Construction or Factory Setup</li><li>Location – Chennai (Target audience from Chennai only)</li><li>Years of experience :- 7 to 10 max 12 years</li><li>Individual Contributor role</li><li>Extensive experience into doing hiring for blue collar employees as well as white collar employees</li></ul>

Responsibilities: <ul><li>Embed within company’s Cross Commodity Trading team, working closely with a small team of traders and analysts to collaborate on iterative development of their software.</li><li>Engage in diverse projects involving a range of system types, including web applications, real-time data processors, data analytics/visualisations, and data integrations.&nbsp;</li><li>You will use a variety of IT project styles, such as green-field development, brown-field enhancement, and prototyping.</li><li>Take ownership of your own learning to develop a deep understanding of companys business teams, including the transaction lifecycle, and trading and risk management approaches within a multi-commodity energy trading environment.&nbsp;</li><li>Take ownership of the entire software delivery lifecycle, from problem formulation to operational support, encompassing analysis, prioritisation, architecture, design, development, and testing.</li><li>Demonstrate a strong engineering focus and a keen eye for high-quality delivery, while balancing competing factors such as time constraints, risks, and costs within our fast-paced, results-driven trading environment.</li><li>Develop purpose-driven technical architectures, taking ownership of system architecture and technology selection to deliver solutions that align with business needs and balance innovation with the need for robust and supportable solutions.&nbsp;</li><li>You will then ensure coherence and adherence to architectural designs throughout the development process.</li><li>Build robust systems using modern software engineering techniques pushing to automate processes to ensure efficiency and maintain quality and productivity; including automated unit/integration testing, continuous integration, and automated deployment.</li><li>Collaborate closely with IT stakeholders to ensure alignment with the overall IT strategy, encompassing business architecture, infrastructure architecture, and technology.</li><li>Provide support for systems developed, actively resolving any issues that arise, and ensuring the smooth operation and availability of critical applications.</li><li>Collaborate with the IT Operations/Infrastructure team to deploy solutions into companys IT infrastructure in a sustainable manner, considering factors such as scalability, security, and performance.&nbsp;</li><li>Your solutions will achieve efficient and seamless integration with existing systems and infrastructure.</li><li>Support the continuous improvement of the Bespoke Development Team by contributing to team meetings and technical workshops, and providing adhoc help and advice to software engineers embedded in other business teams where you have relevant experience.</li><li>Ensure continuity of knowledge by working closely with other IT stakeholders.&nbsp;</li><li>This may involve writing comprehensive documentation that captures system configurations, processes, and troubleshooting guidelines.&nbsp;</li><li>Additionally, you will participate in handover workshops to effectively transfer knowledge and ensure a smooth transition during team changes or project handovers.</li></ul> Requirements: <ul><li>As a Software Engineer at company, you must have the following experience:</li><li>Familiarity with the mechanics of financial markets, preferably with a focus on commodities, ideally through direct experience in building software for a front office trading team.</li><li>Proficiency in the Python ecosystem, demonstrating in-depth expertise in data processing, analysis and visualisation libraries, as well as its broader frameworks for addressing large-scale problems such as API/service development and real-time data processing.&nbsp;</li><li>Experience with multithreading/ multiprocessing libraries and vectorization techniques would be a plus.&nbsp;</li><li>Note that Candidates with an equivalent level of knowledge in .NET or Java but possessing a strong desire to immerse themselves in the Python ecosystem will also be considered.</li><li>Expert-level knowledge of the modern web development ecosystem and able to demonstrate strong productivity in technology stacks like React or Angular for delivering robust and efficient web applications.</li><li>Familiarity with a range of software development tools, such as source code management (e.g. Azure DevOps, Git), build and release management (e.g. Azure DevOps Pipelines) and test automation (e.g. unit testing tools, BDD tools like Cucumber/Gherkin)</li><li>Familiarity with cloud PaaS and IaaS (e.g. Microsoft Azure), and experience in developing containerized microservice architectures using technologies like Docker and Kubernetes.</li><li>Familiarity with at least one type of DB technology (SQL Server, Mongo DB etc)</li><li>It is highly desirable for candidates to have experience in data visualisation technologies such as Tableau or Power BI, as well as data engineering technologies like DataBricks or Apache Spark.</li><li>This knowledge is crucial for facilitating direct communication with users and stakeholders, minimizing the need for constant guidance.</li></ul> Person specifications <ul><li>The ideal candidate will have prior experience in a decision support software engineering role within a commodity trading organization.&nbsp;</li><li>They should possess a strong interest in the trading domain and be eager to make the most of the opportunities our role offers by immersing themselves in the activities of an innovative, results-driven, fast-paced trading team.</li><li>The candidate must possess the ability and motivation to quickly acquire a diverse range of technical skills and then use them to tackle challenges as they arise.&nbsp;</li><li>The company will provide support, resources, and technical mentoring to facilitate the candidates skill development as required.</li><li>Excellent communication skills.</li><li>Self-starter, highly motivated, adaptable, accountable.</li><li class="ql-align-justify">Strong academic background, educated to degree level and/or equivalent professional qualification or relevant business experience.</li></ul>

Responsibilities: <ul><li>Ensuring stocks are received in SAP system timely in store or warehouse</li><li>Monitoring incoming and outgoing shipments via tracking/HAWB number and sharing details with relevant parties</li><li>Notifying warehouse/ stores on all orders and incoming details Sort out any discrepancy for warehouse inbound/outbound</li><li>Generate shipping invoices for transfers with turnaround time of 24hrs Generating weekly shipment file – Italy shipment weekly pickup information</li><li>Compiling all countries logistics billing invoices into summary with supporting docs to request approval for payment</li><li>Month end closing to verify all warehouse charges are aligned to SAP transaction before requesting approval for payment</li><li>In charge of duty drawback process include checking import details match to documents and confirm eligibility before generating export invoice – Thailand</li><li>Applying CITES stock card, re-export permit with government authority – knowledge of all import/re- export CITES procedures within the region</li><li>Generating SOH report, inbound/outbound report whenever needed</li><li>Liaise with warehouse, internal cross function depts, store and suppliers/contractors closely Support Logistics Manager on special project/store opening project as &amp; when needed</li><li>All SG warehouse related matters</li></ul> Requirements: <ul><li>Minimum 3 years of logistics related experience Proficient in Microsoft excel (pivot table, VLOOKUP) With SAP knowledge preferred</li><li>Good working attitude with a can-do mindset Sense of urgency</li><li>Detailed and accurate in numbers Fast learner and willing to learn</li><li>Ability to work in a face pace environment&nbsp;</li><li>Open to forwarder with retail/FMCG background SAP not a must, good to have</li><li>Detailed and have sense of urgency Willing to learn,</li><li>Shipping background, air/sea/road freight + warehousing</li><li>Gigi handle aust and SG now, will take Aust next year onwards, this person will handle msia, thai and SG</li><li>Take care of warehouse inventory, resolve discrepancy</li></ul>

Job Role: <ul><li>The Assistant General Counsel is a senior management-level position responsible for accomplishing results through the management of a team or department to manage and direct day-to-day legal activities in coordination with the Legal team.&nbsp;</li><li>The overall objective of this role is to provide legal support, advice and guidance across a broad range of practice areas.&nbsp;</li></ul> Responsibilities: <ul><li>Povide commercial legal support in connection with commodities business in North America, including energy, metals and agricultural products.</li><li>Negotiate industry standard trading agreements (including ISDA) and bespoke commodity agreements.</li><li>Participate in strategic planning and development and contribute to business objectives by utilizing knowledge of industry, laws and regulations.</li><li>Partner with business/functional line management in recommending, developing and executing business initiatives within permissible statutory and regulatory frameworks.</li><li>Manage day-to-day legal activities, serving as a subject matter expert in area of responsibility and provide senior advisory services to business partners.</li><li>Negotiate, coordinate and monitor management of complex legal issues and make key decisions within area of responsibility.</li><li>Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firms reputation and safeguarding , its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency, as well as effectively supervise the activity of others and create accountability with those who fail to maintain these standards.</li></ul> Requirements: <ul><li>JD is required and a bar license to practice law</li><li>7-20+ years of experience</li><li>Commodity industry or commodity-focused financial industry experience</li><li>Comprehensive knowledge of laws and practices</li><li>Proven analytical and organizational skills</li><li>Consistently demonstrate clear and concise written and verbal communication</li></ul>

<ul><li>Sr. Executive /Assistant Manager – Finance.</li><li>Company Profile (Industry, Size, Products/Services, Standing in India/World etc.)</li><li>Singapore based Company with market presence in India and South East Asia.&nbsp;</li><li>Own Brands : will market it’s own Rx &amp; OTC brands in India &amp; South East Asia.&nbsp;</li><li>will aim to provide wide range of innovative cost effective pharmaceutical &amp; healthcare products to a broader population base in the countries we serve.</li><li>Partner Brands: provides End to End Commercial Solutions using innovative approach across the value chain for Sales, Marketing, Brand Management, Medical, Supply Chain &amp; Patient Care Services to MNC &amp; Indian Clients in:</li><li>Pharma</li><li>Medical Devices</li><li>Diagnostics</li><li>Surgical</li><li>Nutrition</li><li>FMCG</li><li>will provide value added partnerships to principals and healthcare professionals</li><li>India Leadership Team - has an experienced, Sales, Marketing, Brand Management, Supply Chain, Medical &amp; Regulatory team with over 125 years of collective experience in leading MNC’s &amp; Indian companies.&nbsp;</li></ul> Responsibilities: <ul><li>To assist and support Finance Head on budget preparation, financial forecasts, business improvement plans (NWC, COGS savings),new product launch, marketing spend and facilitate fact-based decision making.</li><li>Working with Head Finance on budgets, estimates, monthly reports, track variances, costing, pricing analysis to meet customer requirements.&nbsp;</li><li>Support and cascade top and bottom-line targets in line with Strategic plan.</li><li>Ensure monthly high-quality MIS.</li></ul>&nbsp;Requirements: <ul><li>MBA – Finance</li><li>Must accept work place and time flexibility</li><li>Hard worker with good market knowledge</li><li>Self starter with Initiative and Result Oriented Leader</li><li>Positive Attitude</li><li>Good Communication &amp;Good Documentation skills</li><li>Good Analytical &amp; Interpersonal Skills</li><li>&nbsp;Committed &amp; Ambitious Person who would be ready to take challenging responsibilities</li></ul>

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148 office assistant Jobs found

Office Assistant

Personal Assistant (Relocation)

Secretary

Middle Office Analyst

Paralegal

Assistant Manager Talent Acquisition / Senior Executive -South

Software Engineer, Cross Commodity Front Office

Logistics Assistant

Assistant General Counsel - Commodities

Finance Head /Finance Manager

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148 office assistant Jobs found

Office Assistant

Personal Assistant (Relocation)

Secretary

Middle Office Analyst

Paralegal

Assistant Manager Talent Acquisition / Senior Executive -South

Software Engineer, Cross Commodity Front Office

Logistics Assistant

Assistant General Counsel - Commodities

Finance Head /Finance Manager

WhiteCrow WhiteCrow is on a mission to connect companies with the best talent across the globe.

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WhiteCrow
WhiteCrow is on a mission to connect companies with the best talent across the globe.